Last updated: 2021-06-02 (originally published on 2017-06-25) — by Alex Tanglao
Make an Offer
Once you have selected the right candidate for the position you intend to hire, an Offer of Employment Letter is used to indicate a conditional offer. This document sets out the conditions which the candidate has to fulfil in order for the offer to be valid.
Use the Correct Employment Document for Your New Hire
Different circumstances require different documents. Make sure you use the most suitable document for your new hire.
By signing the Employment Contract, the new hire accepts the offer. A written Employment Contract reminds both employer and employee of their obligations, helps avoid possible disputes, and clearly sets out the rights of both parties.
If you are hiring a junior employee, a junior Employment Contract will be most suitable. It sets out key information about the employee’s work, including important areas such as probation period, pay, benefits, hours, holiday, sickness, termination, and confidentiality.
A senior employee will have more responsibility and will most likely have access to more confidential information. The law sets out different obligations for employers hiring senior employees. In these circumstances, a senior Employment Contract will be required. This also deals with intellectual property, bonuses, and post-termination restrictions.
Hiring an independent contractor, consultant, or freelancer can help you get specific expertise on board for a short period of time. In this case you should enter into a Consultancy Agreement. In particular, this ensures you protect the intellectual property of your company by making sure anything created by the consultant belongs to your business.
Hiring interns might be an easy way to access extra resources. As a startup or growing company, you have a tight budget. You only have a few employees but need a lot to get done. Use a Letter Offering Internship to set out the terms of the internship and protect the confidentiality of your business.
When you appoint a director, you might need a Director’s Service Agreement. A director has certain rights and obligations as an employee and additional rights or obligations that arise as a director of the company. A Director’s Service Agreement lays out key information about the director’s work. It gives the company and the director contractual responsibilities and allows either side to take legal action if the other side breaches the agreement. It also deals with what happens if he or she resigns from their legal role as director of the company.