{"id":30668,"date":"2019-10-22T10:18:47","date_gmt":"2019-10-22T02:18:47","guid":{"rendered":"https:\/\/zegal.com\/?p=30668"},"modified":"2023-11-16T17:36:17","modified_gmt":"2023-11-16T09:36:17","slug":"data-privacy-for-beginners","status":"publish","type":"post","link":"https:\/\/zegal.com\/en-au\/blog\/post\/data-privacy-for-beginners\/","title":{"rendered":"Data Privacy For Beginners"},"content":{"rendered":"

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With the uprising of technology as an indispensable facet of the business market, transactions between companies and consumers have never been more convenient and efficient. However, with this transition towards an increasingly technology-based business industry comes a plethora of security scares and privacy breaches. Ensure that your company issues the appropriate documents and data policies in order to keep your consumers informed about how their data is being used online.<\/span><\/p>\n

It’s Happening Now<\/h4>\n

Data privacy has quickly become an issue of increasing urgency. From social media scandals to privacy and security threats, discussions about personal data and the role of consent in today\u2019s cyber age of online transactions are extremely prevalent. For all businesses at any stage of lifecycle, all data, including that of customers, employees, and business partners, is considered the company\u2019s most valuable and irreplaceable asset. Apart from data security concerns that the company should be informed about, you should also note that there are legal obligations on how personal data should be handled, which govern and dictate the way in which a business should run on a daily basis so as to ensure absolute confidentiality and privacy.\u00a0<\/span><\/p>\n

Firstly, a Data Protection Policy<\/h4>\n

As many companies utilise the efficiency and convenience of technology as a major component of their business to maximise their outreach and network, it is important to consider the fact that if your business uses computer equipment, operates online, or even uses email to conduct business correspondence and transactions, you need to ensure that you put in place an effective <\/span>data protection policy<\/b><\/a>.<\/span><\/p>\n

While the practice of conducting business transactions online has become increasingly popular and grants proximal productivity, it nevertheless demands an even more stringent degree of regulatory processes. These will ensure that employee, client, or partner information does not risk being leaked. A leak will surely jeopardise the reputation of your company and its relationships with customers. <\/span><\/p>\n

A data protection policy is an internal document serving as the core of an organisation\u2019s privacy compliance practices, thus, demonstrating compliance with the <\/span>General Data Protection Regulation (GDPR) <\/a><\/b>for businesses in the EU, and above all, an awareness and acknowledgement of the importance of data confidentiality.\u00a0<\/span><\/p>\n

It is recommended that every data protection policy include the purpose of the policy which, for EU companies, should entail its relation to complying with the GDPR. Also a definition of various key terms within the policy such as controller, processor, data subject, etc, its scope and who exactly it applies to, as well as the main principles of data protection and how your company intends to hold itself accountable to these guidelines. It may be useful for your business to appoint someone as a Data Protection Officer (DPO), of which his\/her contact information should be included in this document. <\/span><\/p>\n

Including all this information into one succinct document is a complex task, which is why you may want to enlist the help of <\/span>Zegal\u2019s Data Protection Policy<\/a> <\/b>and <\/span>Privacy Policy <\/b><\/a>templates to ensure that your policy does not lack any essential components which could potentially risk the reputation of your company, and more importantly, the trust and loyalty of your customers.\u00a0\u00a0\u00a0<\/span><\/p>\n

Data Request Form<\/h4>\n

Alternatively, through the use of online business transactions and correspondence, the client or consumer also possesses the ability to issue a <\/span>Data Request Form <\/b><\/a>and obtain a copy of their personal data as well as other relevant supplementary information. This type of information may be requested for a myriad of reasons, but most importantly, it demonstrates the company\u2019s willingness to keep its customers informed about how and why it is using its information, and ensure that these processes are legal. <\/span><\/p>\n

From a business standpoint, an individual, whether it be a customer or employee, is entitled to obtain the following information from your company:\u00a0<\/span><\/p>\n