{"id":3068,"date":"2019-02-14T10:56:41","date_gmt":"2019-02-14T02:56:41","guid":{"rendered":"https:\/\/zegal.com\/blog\/"},"modified":"2023-01-18T13:41:18","modified_gmt":"2023-01-18T05:41:18","slug":"hong-kong-personal-data-privacy-ordinance","status":"publish","type":"post","link":"https:\/\/zegal.com\/en-au\/blog\/post\/hong-kong-personal-data-privacy-ordinance\/","title":{"rendered":"Are You Infringing On Hong Kong\u2019s PDPO?"},"content":{"rendered":"<h2 style=\"text-align: left;\"><span class=\"ez-toc-section\" id=\"Personal_Data_Privacy_Ordinance_In_Hong_Kong\"><\/span><span style=\"font-size: 18pt;\"><strong>Personal Data (Privacy) Ordinance In\u00a0<\/strong><b>Hong\u00a0Kong<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: left;\">Personal data or privacy Ordinance is Introduced to protect the privacy rights of a person in relation to personal data (Data Subject). As a business owner you should know about PDPO as like your care <a href=\"https:\/\/zegal.com\/blog\/post\/corporate-tax-hk\/\">about corporate tax in Hog Kong<\/a>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Have_you_done_any_of_these_lately\"><\/span><span style=\"font-size: 18pt;\"><b>Have you done any of these lately?<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ol>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Sent emails to old clients that your company no longer serves,<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Failed to update your marketing database with opt-out requests,<\/span><\/li>\n<li style=\"font-weight: 400;\">Contacted someone in your mailing list who had requested to be removed from \u00a0your mailing list, or<\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Sent personal data of clients to your email account.<\/span><\/li>\n<\/ol>\n<p style=\"text-align: left;\"><strong>If so, whatever your intentions, you will have violated the Personal Data (Privacy) Ordinance (PDPO). \u00a0\u00a0<\/strong><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-25137\" src=\"https:\/\/zegal.com\/wp-content\/uploads\/2019\/02\/Data_Privacy-300x124.png\" alt=\"hong kong privacy ordinance\" width=\"651\" height=\"269\" srcset=\"https:\/\/zegal.com\/wp-content\/uploads\/2019\/02\/Data_Privacy-300x124.png 300w, https:\/\/zegal.com\/wp-content\/uploads\/2019\/02\/Data_Privacy-768x316.png 768w, https:\/\/zegal.com\/wp-content\/uploads\/2019\/02\/Data_Privacy-640x264.png 640w, https:\/\/zegal.com\/wp-content\/uploads\/2019\/02\/Data_Privacy.png 850w\" sizes=\"auto, (max-width: 639px) 98vw, (max-width: 1199px) 64vw, 651px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Enacted in Hong Kong in 1995, PDPO seeks to protect the privacy of individuals in relation to personal data.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In an article titled <\/span><i><span style=\"font-weight: 400;\">\u201c<\/span><\/i><span style=\"color: #de5b6b;\"><a style=\"color: #de5b6b;\" href=\"http:\/\/www.dataprotectionreport.com\/2016\/05\/hong-kong-regulators-step-up-enforcement-on-personal-data-protection\/\" target=\"_blank\" rel=\"noopener noreferrer\"><i><span style=\"font-weight: 400;\">Hong Kong Regulators Step up Enforcement on Personal Data Protection<\/span><\/i><\/a><\/span><i><span style=\"font-weight: 400;\">\u201d <\/span><\/i><span style=\"font-weight: 400;\">by the Data Protection Report in May 2016, an insurance agent, marketing agency, as well as portfolio manager were penalised for the improper handling of personal data by the Securities and Futures Commission (\u201cSFC\u201d) under the PDPO. In each case, the plaintiffs were sentenced to a Community Service Order, fine, and SFC disciplinary action respectively.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"So_what_is_personal_data\"><\/span><span style=\"font-size: 18pt;\"><b>So, what is\u00a0personal data?<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Personal data is information that:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Relates to a living person,<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Can identify that person, and<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Is stored in a form that allows for processing.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These include names, identity card numbers, and medical and employment records.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Six_Data_Protection_Principles\"><\/span><span style=\"font-size: 18pt;\"><strong>Six Data Protection Principles<\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Everyone who is responsible for handling data (Data User) should follow the\u00a0<strong>Six Data Protection Principles (&#8220;DPPs&#8221;)<\/strong>\u00a0which represents the core of the Ordinance covering the life cycle of a piece of personal data:<\/p>\n<h3><span class=\"ez-toc-section\" id=\"DPP1_%E2%80%93_Data_Collection_Principle\"><\/span><strong><span style=\"font-size: 14pt;\">DPP1 &#8211; Data Collection Principle<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Personal data must be collected in a lawful and fair way, for a purpose directly related to a function \/activity of the data user.<\/p>\n<p>Data subjects must be notified of the purpose and the classes of persons to whom the data may be transferred.<\/p>\n<p>Data collected should be necessary but not excessive.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"DPP2-_Accuracy_Retention_Principle\"><\/span><strong><span style=\"font-size: 14pt;\">DPP2- Accuracy &amp; Retention Principle<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Practicable steps shall be taken to ensure personal data is accurate and not kept longer than is necessary to fulfil the purpose for which it is used.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"DPP3_%E2%80%93_Data_Use_Principle\"><\/span><strong><span style=\"font-size: 14pt;\">DPP3 &#8211; Data Use Principle<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Personal data must be used for the purpose for which the data is collected or for a directly related purpose, unless voluntary and explicit consent with a new purpose is obtained from the data subject.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"DPP4_%E2%80%93_Data_Security_Principle\"><\/span><strong><span style=\"font-size: 14pt;\">DPP4 &#8211; Data Security Principle<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>A data user needs to take practicable steps to safeguard personal data from unauthorised or accidental access, processing , erasure, loss or use.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"DPP5_%E2%80%93_Openness_Principle\"><\/span><strong><span style=\"font-size: 14pt;\">DPP5 &#8211; Openness Principle<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>A data user must take practicable steps to make personal data policies and practices known to the public regarding the types of personal data it holds and how the data is used.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"DPP6_%E2%80%93_Data_Access_Correction_Principle\"><\/span><strong><span style=\"font-size: 14pt;\">DPP6 &#8211; Data Access &amp; Correction Principle<\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>A data subject must be given access to his\/her personal data and allowed to make corrections if it is inaccurate.<\/p>\n<p><span class=\"  \" title=\"hong kong privacy ordinance\">Hong Kong privacy ordinance &#8211;<\/span>Section 35C of the PDPO\u00a0requires that your company provide\u00a0the following information to the individual orally or in writing before using his personal data in direct marketing:<\/p>\n<ol>\n<li>You\u00a0intend to use his\/her personal data;<\/li>\n<li>You may not so use the data\u00a0without his\/her consent<\/li>\n<li>The kind(s) of personal data you will use;<\/li>\n<li>The classes of goods, facilities or services you offer\/advertise; and<\/li>\n<li>The\u00a0channel through which the individual\u00a0may communicate his\/her consent to the intended use.<\/li>\n<\/ol>\n<p>Pursuant to section 35G(3) of the Ordinance, a company which receives a customer&#8217;s request for cessation of using his personal data in direct marketing must comply with the request without charge.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Offences_and_Compensation_on_Hong_Kong_privacy_ordinance\"><\/span><strong><span style=\"font-size: 18pt;\">Offences and Compensation on\u00a0<span class=\"  \" title=\"hong kong privacy ordinance\">Hong Kong privacy ordinance<\/span><\/span><\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong>Non-compliance with Data Protection Principles does not constitute a criminal offence directly<\/strong>. The Commissioner may serve an Enforcement Notice to direct the data user to remedy the contravention and\/ or instigate the prosecution action.<\/li>\n<li><strong>Contravention of an enforcement notice is an offence<\/strong>\u00a0which could result in a maximum fine of HK$50,000 and imprisonment for 2 years.<\/li>\n<li>An individual who suffers damage, including injured feelings, by reason of a contravention of the Ordinance in relation to his or her personal data may seek compensation from the data user concerned.<\/li>\n<li>The Ordinance also criminalises misuse or inappropriate use of personal data in direct marketing activities (Part VI); non-compliance with Data Access Request (section 19); unauthorised disclosure of personal data obtained without data user&#8217;s consent (section 64) etc.<\/li>\n<\/ul>\n<p><i><span style=\"font-weight: 400;\">Source: <\/span><\/i><span style=\"color: #de5b6b;\"><a style=\"color: #de5b6b;\" href=\"https:\/\/www.pcpd.org.hk\/english\/data_privacy_law\/ordinance_at_a_Glance\/ordinance.html\" target=\"_blank\" rel=\"noopener noreferrer\"><i><span style=\"font-weight: 400;\">Privacy Commissioner for Personal Data<\/span><\/i><\/a><\/span><\/p>\n<p><a href=\"https:\/\/zegal.com\/blog\/post\/8-questions-website-privacy-policy\/\">Questions Your Website Privacy Policy Should Answer<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"So_what_can_organisations_do_to_avoid_infringing_on_Hong_Kong_privacy_ordinance\"><\/span><span style=\"font-size: 18pt;\"><b style=\"font-size: 18pt;\">So, what can organisations do to avoid infringing on\u00a0<\/b><span class=\"  \" title=\"hong kong privacy ordinance\"><span style=\"font-size: 24px;\"><b>Hong<\/b><\/span><b style=\"font-size: 18pt;\">\u00a0<\/b><span style=\"font-size: 24px;\"><b>Kong<\/b><\/span><b style=\"font-size: 18pt;\">\u00a0privacy ordinance\u00a0<\/b><\/span><\/span><span style=\"font-size: 18pt;\"><b>?<\/b><\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<figure id=\"attachment_2726\"  class=\"wp-caption alignright\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-2726\" src=\"\/wp-content\/uploads\/2016\/07\/6-data-protection-principles-hk-pdpo1.jpg\" alt=\"6 Data Protection Principles - hong kong privacy ordinance\" width=\"304\" height=\"703\" \/><figcaption class=\"wp-caption-text\"><em>Source: <span style=\"color: #de5b6b;\"><a style=\"color: #de5b6b;\" href=\"https:\/\/www.pcpd.org.hk\/\" target=\"_blank\" rel=\"noopener noreferrer\">Office of the Privacy Commissioner for Personal Data Hong Kong<\/a><\/span><\/em><\/figcaption><\/figure>\n<p><span style=\"font-weight: 400;\">Ensure you have a well-drafted data protection policy that outlines the following:<\/span><\/p>\n<ol>\n<li><span style=\"font-weight: 400;\">Your purpose of collecting the data,<\/span><\/li>\n<li style=\"font-weight: 400;\">The classes of persons to whom the data may be transferred,<\/li>\n<li style=\"font-weight: 400;\">How long you will keep the data for,<\/li>\n<li style=\"font-weight: 400;\">The steps you will take in event of unauthorised or accidental access, processing, erasure, loss or use, and<\/li>\n<li style=\"font-weight: 400;\">How an individual can reach out to access his\/her personal data and \u00a0make corrections.<\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">If you collect data on your website, it is also required by law that you have a <\/span><span style=\"color: #de5b6b;\"><a style=\"color: #de5b6b;\" href=\"https:\/\/zegal.com\/privacy-policy\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400;\">Website Privacy Policy<\/span><\/a><\/span><span style=\"font-weight: 400;\"> that informs customers about how you use their data. <\/span><\/p>\n<table bgcolor=\"#f2f2f2\">\n<tbody>\n<tr>\n<td style=\"text-align: center;\">\n<h3 style=\"text-align: left;\"><\/h3>\n<h3><span class=\"ez-toc-section\" id=\"Get_a_free_Website_Privacy_Policy_with_a_Zegal_free_trial\"><\/span><b>Get a free Website Privacy Policy with a Zegal free trial<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<div>\n<p><!-- [if mso]&gt;--><\/p>\n<p><a style=\"background-color: #de5b6b; border-radius: 3px; color: #ffffff; display: inline-block; font-family: sans-serif; font-size: 13px; font-weight: bold; line-height: 40px; text-align: center; text-decoration: none; width: 160px; -webkit-text-size-adjust: none;\" href=\"#register#redirect=template\/545996ead79436f126381141\/guide\" target=\"_blank\" rel=\"noopener noreferrer\">Get started<\/a><br \/>\n<em>Sign up for a free trial. No minimum commitment, no credit card required.<\/em><\/p>\n<\/div>\n<div><\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-weight: 400;\">In today\u2019s era of internet and connectivity, consumers are more concerned than ever about protecting the privacy of their personal data. Observe good data management practices, and you will be putting your customers at ease.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Personal Data (Privacy) Ordinance In\u00a0Hong\u00a0Kong Personal data or privacy Ordinance is Introduced to protect the privacy rights of a person in relation to personal data (Data Subject). As a business owner you should know about PDPO as like your care about corporate tax in Hog Kong. Have you done any of these lately? Sent emails [&hellip;]<\/p>\n","protected":false},"author":51,"featured_media":25137,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","inline_featured_image":false,"footnotes":""},"categories":[49],"tags":[30,31,33],"usecases":[13719],"businesstypes":[],"country":[],"class_list":["post-3068","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-marketing","tag-hong-kong","tag-hong-kong-law","tag-online-business","usecases-sign-an-nda"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.8 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Are You Infringing on Hong Kong&#039;s Personal Data Privacy Ordinance?<\/title>\n<meta name=\"description\" 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