{"id":71200,"date":"2021-11-10T18:24:36","date_gmt":"2021-11-10T10:24:36","guid":{"rendered":"https:\/\/zegal.com\/?p=71200"},"modified":"2023-02-02T11:45:11","modified_gmt":"2023-02-02T03:45:11","slug":"sign-word-document-online","status":"publish","type":"post","link":"https:\/\/zegal.com\/en-hk\/blog\/post\/sign-word-document-online\/","title":{"rendered":"Sign word document online"},"content":{"rendered":"\n

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Microsoft Word is one of the most commonly used and the main word processing software in the world.<\/span><\/p>\n\n\n\n

Therefore, everyone wants to sign a word document online with minimal effort rather than taking a print to sign a document and then scan it.<\/span><\/p>\n\n\n\n

Signing a word document online free not only saves time but also provides security, convenience and is cost-effective.<\/span><\/p>\n\n\n\n

Microsoft word makes it easy to add online signatures in a word document.<\/span><\/p>\n\n\n\n

There are 3 different ways in which you can sign a word document<\/strong>:<\/p>\n\n\n\n

    \n
  1. Insert a signature image to a word document<\/span>
    <\/li>\n\n\n\n
  2. Using the Word Document Signature Blocks<\/strong>
    Requires having a Microsoft Office Digital ID certificate.<\/em>
    <\/li>\n\n\n\n
  3. Online e-signing with ZegalSign<\/span>
    Works with any Word Document or PDF File.<\/em><\/li>\n<\/ol>\n\n\n\n

    We are going to discuss each method in detail below.<\/span><\/p>\n\n\n\n

    <\/span>Intro to Electronic Signing<\/span><\/h2>\n\n\n\n

    Electronic signing or e-signature is a modern era alternative to traditional wet-signing of documents such as handwritten signatures or a stamped seals. An electronic signature is often misunderstood as a digital signature. Both are different, however, there are some similarities between the two.<\/span><\/p>\n\n\n\n

    An electronic signature is merely any form of digital\/virtual mark included in a document. <\/span>It can be drawn, inserted as an image, or technically even typed text. A “signature” is valid as long as you “intended” to sign it – regardless of “how” it’s actually applied.<\/span> Whereas, a digital signature ID (or Digital Signing) is Microsoft’s<\/span> proprietary name for digitally signing a document. Digital Signing <\/span>is not just an image, it <\/span>uses \u201c<\/span>special standards of encryption\u201d and \u201chashing algorithms\u201d<\/span> to attach <\/span>authenticity<\/b> (only the owner of a specific certificate can sign a document with that ID) and<\/span> integrity<\/b> (it can’t be altered after the signing)<\/span>. It requires both the sender as well as the recipient to purchase the digital certificate.<\/span><\/p>\n\n\n\n

    Both e-signature and digital signature are legally binding and enforceable. However, digital signatures are more secure than e-signatures. In the case of e-signatures, it also depends upon the software where the document is signed. Some software provides more security than others by automatically generating the certificate of time and date whenever a document is signed.<\/span><\/p>\n\n\n\n

    <\/span>How To Sign Word Documents Online<\/strong><\/span><\/h2>\n\n\n\n

    <\/span>How To Insert a Signature in a Word Document<\/b><\/span><\/h3>\n\n\n\n

    To insert an electronic signature to a word document:<\/span><\/p>\n\n\n\n

    Step 1:<\/strong> you need to have a <\/span>handwritten signature<\/b> on a blank piece of paper and <\/span>then scan it.<\/b><\/p>\n\n\n\n

    Step 2: <\/strong>Save the scanned signature on your PC\/laptop<\/b> in any of the formats: .jpg, .png, .bmg, .gif.<\/span><\/p>\n\n\n\n

    Step 3:<\/strong> Place the cursor where you want to add\/insert your electronic signatures in a word document.<\/span><\/p>\n\n\n\n

    Step 4:<\/strong> In the Word document, go to <\/span>Menu tab > Insert > Pictures<\/b>. Navigate to the location of the scanned signature on your computer to upload it in the word document.<\/span><\/p>\n\n\n\n

    In just these simple steps, you can add an electronic signature to a document.<\/span><\/p>\n\n\n\n

    Apart from inserting\/adding an electronic signature to Word documents by uploading a scanned picture from the computer, you can also insert\/create a signature line in Word for the signer to sign.<\/span><\/p>\n\n\n\n

    <\/span>How to sign using the Microsoft Word Signing Feature<\/b><\/span><\/h3>\n\n\n\n

    Given below are the steps to follow:<\/span><\/p>\n\n\n\n

    <\/p>\n\n\n\n

    <\/span>Adding a Microsoft Word Signature Block<\/strong><\/span><\/h4>\n\n\n\n

    Step 1:<\/strong> In the Microsoft Word document, go to <\/span>Menu Tab >  Insert > text field<\/b> > <\/span>add a Microsoft Office Signature Line.<\/b><\/p>\n\n\n\n

    Step 2:<\/strong> A Signature set up box pops up, fill in the details of the intended signer (such as Signer Name, title, email address) who will sign the document. <\/span> <\/span><\/p>\n\n\n\n

    \"insert<\/figure>\n\n\n\n

    Step 3:<\/strong> Click ok, the signature line will be added to your document. Drag and drop it at the place in the document where you want the intended signer to sign. X denotes the place where the intended signer is to sign.<\/span><\/p>\n\n\n\n

    \"digitally<\/figure>\n\n\n\n

    Note:<\/strong> You can add more than one signature line in one document if the intended signers are more than one. Follow these steps as many times you want to add a signature line.<\/span><\/p>\n\n\n\n

    Step 4:<\/strong> Send the document to the intended signer to sign.<\/span><\/p>\n\n\n\n

    After you have sent the document to an intended signer, in which way the receiver can add\/create his signatures to the document. Below is the process for an intended signer\/receiver  to draw or create his signatures in a word document<\/span><\/p>\n\n\n\n

    <\/span>Signing a Microsoft Word Signature Block<\/b><\/span><\/h4>\n\n\n\n

    For a receiver to add signatures in a word document, he must have a digital certificate from Microsoft. Below are the steps for a receiver to draw signatures in a word document:<\/span><\/p>\n\n\n\n

    Step 1:<\/strong> Open the word document where you intend to draw\/insert the signature.<\/span><\/p>\n\n\n\n

    Step 2:<\/strong> The intended signer will see the yellow line which mentions view signatures.<\/span><\/p>\n\n\n\n

    \"draw<\/figure>\n\n\n\n

    Step 3, 4:<\/strong> Follow the steps given in the image:<\/span><\/p>\n\n\n\n

    \"digitally<\/figure>\n\n\n\n

    Step 5:<\/strong> For a receiver to sign a word document online or draw signatures in the word online, he needs a digital ID from Microsoft. <\/span><\/p>\n\n\n\n

    In order to digitally sign with Microsoft Word,  you will need a Microsoft Digital ID. If you do not have a digital ID, you may consider the 3rd option, i.e.  online e-signing<\/span><\/p>\n\n\n\n

    <\/span>Online Signing using ZegalSign<\/b><\/span><\/h3>\n\n\n\n

    If you don\u2019t have a digital ID, you can sign a document online using ZegalSign. It allows you to electronically sign a document when you receive any document to sign. Follow the below steps to sign a document online for free:<\/span><\/p>\n\n\n\n

    <\/span>Upload a Document (Word \/ PDF)<\/span><\/h4>\n\n\n\n

    Step 1:<\/strong> Go to zegal.com and on the<\/span> top right corner > Start now free <\/b>to create a free account on Zegal.<\/span><\/p>\n\n\n\n

    Step 2:<\/strong> Go to Upload & Sign and upload any Word Document or PDF document. <\/span><\/p>\n\n\n\n

    \"zegalsign-digitally<\/figure>\n\n\n\n

    Step 3:<\/strong> Once the document is uploaded, then start signing.<\/span><\/p>\n\n\n\n

    \"digitally<\/figure>\n\n\n\n

    <\/span>Place Signature Blocks<\/span><\/h4>\n\n\n\n

    Place signature blocks on the document where you would like your recipient to sign<\/span><\/p>\n\n\n\n

    \"digitally<\/figure>\n\n\n\n

    <\/span>Click Send<\/span><\/h4>\n\n\n\n

    Click on start signing, it gets activated, and then sign the document by drawing, typing, or uploading a signature image to sign the document.<\/span><\/p>\n\n\n\n

     <\/span><\/p>\n\n\n\n

    <\/span>Conclusion<\/b><\/span><\/h2>\n\n\n\n

    This modern era usage of e-signature has changed the way documents are signed and individuals\/companies operate their businesses. The debate is whether the tools\/options provided in Microsoft Word are sufficient to meet the requirements. Simply adding an image of a signature can be done using Microsoft Word for free. However, the challenge here is that to digitally sign a document in Microsoft Word, one needs to purchase a Digital Certificate. This is where the 3rd option like online signing using Zegal or other platforms can be explored which also allows adding e-signatures by simply uploading the document online.<\/span><\/p>\n\n\n\n