{"id":31839,"date":"2022-04-06T15:58:27","date_gmt":"2022-04-06T07:58:27","guid":{"rendered":"https:\/\/zegal.com\/rejection-letter-internal-employee\/"},"modified":"2024-08-20T14:38:58","modified_gmt":"2024-08-20T06:38:58","slug":"rejection-letter-internal-employee","status":"publish","type":"page","link":"https:\/\/zegal.com\/en-nz\/rejection-letter-internal-employee\/","title":{"rendered":"Rejection Letter (Internal Employee)"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Essentially, writing a good internal rejection letter is hard. However, providing a clear and concise rejection to a candidate is much more important than just not providing any communications as to the status of the job candidate\u2019s application.&nbsp; Importantly, this level of professionalism and transparency will build a good rapport with the candidate in the future.&nbsp; In addition, it gives you, as a hiring manager, a way to reflect on your own organization\u2019s needs.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_do_you_reject_an_internal_Candidate\"><\/span>How do you reject an internal Candidate?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li class=\"p1\">To begin with, thank the applicant for applying for the position.<\/li>\n<li class=\"p1\">Next, do not beat around the bush and let the candidate know that you have decided to move on with another person for the position. You could provide some constructive criticism here or let the candidate know why he\/she was not chosen for the particular role.<\/li>\n<li class=\"p1\">Let the person know of other openings that might be a good fit for them.<\/li>\n<li class=\"p1\">Dealing with rejection is tough. Try and soften the blow by commending the candidates&#8217; strengths that you believe will help them in the future.<\/li>\n<li class=\"p1\">Lastly, thank them for their time and effort.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Key_Points_to_Include_in_an_Internal_Rejection_Letter\"><\/span>Key Points to Include in an Internal Rejection Letter<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\"><b>Be gracious<\/b><span style=\"font-weight: 400;\">. Always make sure that you thank the applicant for the time that they\u2019ve taken to apply or even to go through the interview process<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>State the news<\/b><span style=\"font-weight: 400;\">.&nbsp; Typically, this can be simple and straightforward.&nbsp; Importantly, there is no reason to apologize. Essentially, things don\u2019t always work out and it\u2019s no one\u2019s fault.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>State the reason (optional). <\/b><span style=\"font-weight: 400;\">Generally, you may decide to provide reasons for the rejection. However, this is optional.&nbsp; Although, if you do decide to provide a reason, make sure to use neutral and professional language.&nbsp; Note that most localities have equal opportunity and employment laws. Subsequently, you do not want to run afoul of those laws<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Keep the door open (optional). <\/b><span style=\"font-weight: 400;\">Oftentimes, it\u2019s not necessarily a qualification issue.&nbsp; Genuinely, it could just be that there is no fit.&nbsp; Additionally, if you\u2019re a big enough company, there may be other areas that will fit better for the candidate.<\/span><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion_on_Internal_Rejection_Letter\"><\/span>Conclusion on Internal Rejection Letter<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Communicating with job candidates in a professional tone is important for any business setting.&nbsp; Keep formal rejection letters short and simple.&nbsp; But be gracious about the person\u2019s time and effort.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"You_Might_Also_Like\"><\/span>You Might Also Like<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Along with this document, make sure you see these other templates in our library:<\/p>\n<ul>\n<li><a href=\"https:\/\/zegal.com\/en-nz\/shareholders-agreement\/\">Shareholder Agreement<\/a><\/li>\n<li><a href=\"https:\/\/zegal.com\/en-nz\/option-agreement\/\">Option Agreement<\/a><\/li>\n<li><a href=\"https:\/\/zegal.com\/en-nz\/option-agreement\/\">Employee Option Repurchase Agreement<\/a><\/li>\n<li><a href=\"https:\/\/zegal.com\/en-nz\/share-appreciation-rights-plan\/\">Share Appreciation Rights Plan<\/a><\/li>\n<li><a href=\"https:\/\/zegal.com\/en-nz\/share-option-plan\/\">Share Option Plan<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Essentially, writing a good internal rejection letter is hard. However, providing a clear and concise rejection to a candidate is much more important than just not providing any communications as to the status of the job candidate\u2019s application.&nbsp; Importantly, this level of professionalism and transparency will build a good rapport with the candidate in the [&hellip;]<\/p>\n","protected":false},"author":28,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":[13561],"meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":2,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","inline_featured_image":false,"footnotes":""},"usecases":[],"class_list":["post-31839","page","type-page","status-publish","hentry","template-hiring-and-promoting"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.8 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Rejection Letter (Internal Employee) | Zegal<\/title>\n<meta name=\"description\" content=\"Create a document using our template for Rejection Letter (Internal Employee) | Zegal\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/zegal.com\/en-nz\/wp-json\/wp\/v2\/pages\/31839\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Rejection Letter (Internal Employee)\" \/>\n<meta property=\"og:description\" content=\"Create a document using our template for Rejection Letter (Internal Employee) | Zegal\" \/>\n<meta property=\"og:url\" content=\"https:\/\/zegal.com\/en-nz\/rejection-letter-internal-employee\/\" \/>\n<meta property=\"og:site_name\" content=\"Zegal New Zealand\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/getzegal\/\" \/>\n<meta property=\"article:modified_time\" content=\"2024-08-20T06:38:58+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/zegal.com\/wp-content\/uploads\/2023\/09\/zegal-logo-red.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"627\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:site\" content=\"@getzegal\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/zegal.com\\\/en-nz\\\/rejection-letter-internal-employee\\\/\",\"url\":\"https:\\\/\\\/zegal.com\\\/en-nz\\\/rejection-letter-internal-employee\\\/\",\"name\":\"Rejection Letter (Internal Employee) | Zegal\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/zegal.com\\\/en-nz\\\/#website\"},\"datePublished\":\"2022-04-06T07:58:27+00:00\",\"dateModified\":\"2024-08-20T06:38:58+00:00\",\"description\":\"Create a document using our template for Rejection Letter (Internal Employee) | Zegal\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/zegal.com\\\/en-nz\\\/rejection-letter-internal-employee\\\/#breadcrumb\"},\"inLanguage\":\"en-NZ\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/zegal.com\\\/en-nz\\\/rejection-letter-internal-employee\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/zegal.com\\\/en-nz\\\/rejection-letter-internal-employee\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Legal Templates\",\"item\":\"https:\\\/\\\/zegal.com\\\/en-nz\\\/all-docs\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Hiring &amp; Promoting\",\"item\":\"https:\\\/\\\/zegal.com\\\/template\\\/hiring-and-promoting\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Rejection Letter (Internal Employee)\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/zegal.com\\\/en-nz\\\/#website\",\"url\":\"https:\\\/\\\/zegal.com\\\/en-nz\\\/\",\"name\":\"Zegal New Zealand\",\"description\":\"Need legal? 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