{"id":33064,"date":"2022-04-07T19:16:34","date_gmt":"2022-04-07T11:16:34","guid":{"rendered":"https:\/\/zegal.com\/rejection-letter-position-filled\/"},"modified":"2024-08-20T14:37:58","modified_gmt":"2024-08-20T06:37:58","slug":"rejection-letter-position-filled","status":"publish","type":"page","link":"https:\/\/zegal.com\/en-sg\/rejection-letter-position-filled\/","title":{"rendered":"Rejection Letter \u2013 Position-Filled"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Essentially, writing a good internal rejection letter is hard. However, providing a clear and concise rejection to a candidate is much more important than just not providing any communications as to the status of the job candidate\u2019s application.\u00a0 Importantly, this level of professionalism and transparency will build a good rapport with the candidate in the future.\u00a0 In addition, it gives you, as a hiring manager, a way to reflect on your own organization\u2019s needs.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Key_Points_to_Include_in_a_Rejection_Letter\"><\/span>Key Points to Include in a Rejection Letter<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\"><b>Be gracious<\/b><span style=\"font-weight: 400;\">. Always make sure that you thank the applicant for the time that they\u2019ve taken to apply or even to go through the interview process<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>State the news<\/b><span style=\"font-weight: 400;\">.\u00a0 Typically, this can be simple and straightforward.\u00a0 Importantly, there is no reason to apologize. Essentially, things don\u2019t always work out and it\u2019s no one\u2019s fault.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>State the reason (optional). <\/b><span style=\"font-weight: 400;\">Generally, you may decide to provide reasons for the rejection. However, this is optional.\u00a0 Although, if you do decide to provide a reason, make sure to use neutral and professional language.\u00a0 Note that most localities have equal opportunity and employment laws. Subsequently, you do not want to run afoul of those laws<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Keep the door open (optional). <\/b><span style=\"font-weight: 400;\">Oftentimes, it\u2019s not necessarily a qualification issue.\u00a0 Genuinely, it could just be that there is no fit.\u00a0 Additionally, if you\u2019re a big enough company, there may be other areas that will fit better for the candidate.<\/span><\/li>\n<\/ul>\n<h2 class=\"p1\"><span class=\"ez-toc-section\" id=\"How_do_you_respond_to_an_email_about_a_position_being_filled\"><\/span><b>How do you respond to an email about a position being filled?<\/b><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p class=\"p3\">Whilst it is quite disappointing to receive an email about a position that you applied for being filled. Responding to it in an amicable manner could leave a positive impression as well as keep the door open for the future. Here is how you can respond to such as email.<\/p>\n<p class=\"p3\">\nFirstly, thank them for the response and time. Make sure you express your regret to hear that the position has been filled. You could also let them know that you\u2019d be interested to hear feedback regarding your application.<\/p>\n<p>Lastly, wish them the best and end it on a good and friendly note.<\/p>\n<p>&nbsp;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion_on_Rejection_Letter\"><\/span>Conclusion on Rejection Letter<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Communicating with job candidates in a professional tone is important for any business setting.\u00a0 Keep formal rejection letters short and simple.\u00a0 But be gracious about the person\u2019s time and effort.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"You_Might_Also_Like\"><\/span>You Might Also Like<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Along with this document, make sure you see these other templates in our library:<\/p>\n<ul>\n<li><a href=\"https:\/\/zegal.com\/en-sg\/shareholders-agreement\/\">Shareholder Agreement<\/a><\/li>\n<li><a href=\"https:\/\/zegal.com\/en-sg\/option-agreement\/#:~:text=an%20Option%20Agreement%3F-,An%20Option%20Agreement%20is%20a%20contract%20by%20which%20a%20company,before%20it%20can%20be%20exercised.\">Option Agreement<\/a><\/li>\n<li><a href=\"https:\/\/zegal.com\/en-sg\/option-agreement\/\">Employee Option Repurchase Agreement<\/a><\/li>\n<li><a href=\"https:\/\/zegal.com\/share-appreciation-rights-plan\/#:~:text=A%20Share%20Appreciation%20Rights%20Plan%20(SARP)%2C%20also%20known%20as,the%20grant%20and%20exercise%20dates.\">Share Appreciation Rights Plan<\/a><\/li>\n<li><a href=\"https:\/\/zegal.com\/en-sg\/share-option-plan\/#:~:text=Under%20a%20Share%20Option%20Plan,under%20a%20Share%20Vesting%20Agreement.\">Share Option Plan<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Essentially, writing a good internal rejection letter is hard. However, providing a clear and concise rejection to a candidate is much more important than just not providing any communications as to the status of the job candidate\u2019s application.\u00a0 Importantly, this level of professionalism and transparency will build a good rapport with the candidate in the [&hellip;]<\/p>\n","protected":false},"author":28,"featured_media":0,"parent":0,"menu_order":5,"comment_status":"closed","ping_status":"closed","template":[13561],"meta":{"_acf_changed":false,"_editorskit_title_hidden":false,"_editorskit_reading_time":0,"_editorskit_is_block_options_detached":false,"_editorskit_block_options_position":"{}","inline_featured_image":false,"footnotes":""},"usecases":[],"class_list":["post-33064","page","type-page","status-publish","hentry","template-hiring-and-promoting"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.8 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Rejection Letter - Position Filled | Zegal<\/title>\n<meta name=\"description\" content=\"Create a document using our template for Rejection Letter - Position Filled | Zegal\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/zegal.com\/en-sg\/wp-json\/wp\/v2\/pages\/33064\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Rejection Letter \u2013 Position-Filled\" \/>\n<meta property=\"og:description\" content=\"Create a document using our template for Rejection Letter - Position Filled | Zegal\" \/>\n<meta property=\"og:url\" content=\"https:\/\/zegal.com\/en-sg\/rejection-letter-position-filled\/\" \/>\n<meta property=\"og:site_name\" content=\"Zegal Singapore\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/getzegal\/\" \/>\n<meta property=\"article:modified_time\" content=\"2024-08-20T06:37:58+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/zegal.com\/wp-content\/uploads\/2023\/09\/zegal-logo-red.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"627\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:site\" content=\"@getzegal\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/zegal.com\\\/en-sg\\\/rejection-letter-position-filled\\\/\",\"url\":\"https:\\\/\\\/zegal.com\\\/en-sg\\\/rejection-letter-position-filled\\\/\",\"name\":\"Rejection Letter - Position Filled | Zegal\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/zegal.com\\\/en-sg\\\/#website\"},\"datePublished\":\"2022-04-07T11:16:34+00:00\",\"dateModified\":\"2024-08-20T06:37:58+00:00\",\"description\":\"Create a document using our template for Rejection Letter - Position Filled | Zegal\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/zegal.com\\\/en-sg\\\/rejection-letter-position-filled\\\/#breadcrumb\"},\"inLanguage\":\"en-SG\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/zegal.com\\\/en-sg\\\/rejection-letter-position-filled\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/zegal.com\\\/en-sg\\\/rejection-letter-position-filled\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Legal Templates\",\"item\":\"https:\\\/\\\/zegal.com\\\/en-sg\\\/all-docs\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Hiring &amp; Promoting\",\"item\":\"https:\\\/\\\/zegal.com\\\/en-sg\\\/template\\\/hiring-and-promoting\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Rejection Letter \u2013 Position-Filled\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/zegal.com\\\/en-sg\\\/#website\",\"url\":\"https:\\\/\\\/zegal.com\\\/en-sg\\\/\",\"name\":\"Zegal Singapore\",\"description\":\"Need legal? 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