How to create a Notice of Special Meeting of Shareholders

Create a Zegal Account
Make an agreement using Zegal templates
Get help from a lawyer anytime

Easy to Use Legal Templates

Quickly and easily create any legal agreement for you or your team.

Affordable Plans

Straightforward pricing plans and bespoke packages built to simplify all your legal demands.

Vast Document Library

Zegal’s comprehensive collection of agreements means you always have what you need at your fingertips.

Basically, a Notice of Special Meeting of Shareholders is a notice that you give to the shareholders of a company to inform them of a special meeting. This notice includes the nature of business of the meeting. Along with who has called for the meeting, when and where the meeting is to take place, and when shareholders are to confirm their attendance. Typically, there is a requirement to hold a meeting of the company’s members for a ‘proper purpose’ for the administration of the company. Usually, depending on jurisdiction and the details of your Constitution, you will need to provide notice at least a certain number of days from the date of the meeting.

What is in Notice of Special Meeting of Shareholders?

Generally, in typical corporate secretarial processes, shareholders must meet and document the results of those meetings. Essentially, these include annual meetings and other meetings as required by the corporate ordinance. Importantly, meetings that fall outside of those are known as special meetings. A notice must be sent to shareholders informing them of the special meeting.  Make sure to include the following information:

Date of the meeting – Depending on the jurisdiction, you must ensure that enough notice is given to the attendees

Place of the Meeting – The location where participants can meet and/or dial-in information for those that are remote

Date of confirmation – When participants must respond by to confirm attendance

Nature of the business – A brief agenda stating the purpose of the meeting and what business must be resolved

When Should You Use a Notice of Special Meeting of Shareholders?

Essentially, a formal notice to shareholders will instill trust in the corporate governance practices of the company. 

Can you use notice and access for a special meeting?

Apart from Investment funds, in respect of annual or special security-holder meetings, all reporting issuers’ can use Notice-and-access. However, when it comes to use, an issuer’s ability to use notice and access could be restricted by corporate law. Additionally, issuers’ articles and by-laws need to be reviewed well before implementing notice and access.


In summary, you can generate a Notice of a Special Meeting of Shareholders in minutes using the Zegal template library.

You Might Also Like

Along with this document, make sure you see these other templates in our library:

The Zegal Template Library

Zegal's template library is a list of essential and premium business templates for your everyday legal needs.

Save money and time without sacrificing quality or missing vital legal requirements. Whether you're a startup or a larger enterprise, Zegal lets anyone create a legal agreement.

Let us take care of the legals so you can focus on running your business.

If you need more help, our "Talk to a Lawyer" feature gives you access to a qualified lawyer to get all the expert advice you need.

Try it for free today!

Nice things people say about Zegal.