Leading universities and private schools trust Zegal
EduTrust is a certification scheme in Singapore, specifically for private educational institutions (PEIs). The scheme is administered by the Committee for Private Education (CPE), which is part of SkillsFuture Singapore (SSG).
EduTrust certification ensures that PEIs maintain high standards in areas like academic quality, student protection, and financial viability.
To ensure that your PEI maintains its EduTrust Certification status when signing electronically, you must use a fully compliant e-signing system when enrolling new students or making any e-signed changes to their existing contracts.
Complete EduTrust 4 Compliance
Zegal is the only e-signing platform that has been built from the ground up to ensure end-to-end compliance with every requirement of EduTrust 4.
What are the EduTrust version 4 student signing contract requirements?
If your PEI admissions team misses any of the following steps, you may breach your EduTrust Certification requirements. In particular, you should check that your existing e-signing solution fulfils ALL of the requirements of Item 4.2.1, which concerns student contracts and states you must:
Execute a student contract during course admission. The student contract execution procedure shall provide for the following:
- Ensure each student contract is meant for the admission of each student into one course
- Explain the terms and conditions of the contract to each student and ensure that each student fully understands them
- Ensure that both you and the student acknowledge any amendments made
- Stipulate a cooling-off period of at least 7 working days
- Sign a new contract or issue an addendum to the existing contract for a student who wishes to repeat a module and when a course deferment or transfer request has been approved
- Ensure that a breakdown of all fees (inclusive of any non-refundable fees, discounts/rebates and grants/funding given) are declared in the contract and marketing collaterals
Ensure a copy of your student contract is made available for prospective students
Review the student contract execution procedure for continual improvement.
How does Zegal ensure Edustrust 4 compliance and how is it different to other e-Signing providers?
The Zegal EduTrust Platform has been built from the ground up to ensure it ticks every one of the EduTrust 4 requirements and is future-proof.
As those requirements evolve over time, you can be sure that the Zegal platform will continue to adapt and remain 100% compliant.
The key features below show how Zegal outperforms other standard e-Signing solutions.
Common compliance requirements |
Zegal |
PDF E-Signing tools |
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Explaining the terms and conditions of the contract to each student and ensuring that each student fully understands them |
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Explaining the terms and conditions of the contract to each student and ensuring that each student fully understands them |
This feature is unique to Zegal and cannot be fulfilled using other E-signing platforms. |
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Ensuring that both you and the student acknowledge any amendment made |
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Ensuring that both you and the student acknowledge any amendment made |
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Available, but only on expensive, enterprise-grade e-Signing plans. |
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Signing a new contract or issuing an addendum to the existing contract for a student who wishes to repeat a module and when a course deferment or transfer request has been approved |
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Signing a new contract or issuing an addendum to the existing contract for a student who wishes to repeat a module and when a course deferment or transfer request has been approved |
Zegal automatically creates the amended contract using information from the existing contract and stores the contract in your student file alongside the original. |
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Ensure a copy of your student contract is made available for prospective students |
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Ensure a copy of your student contract is made available for prospective students |
The student automatically receives a signed copy to their inbox and PEI has an audit trail of the send receipt. |
Available, but only on expensive, enterprise-grade e-Signing plans. |
Why you can trust Zegal
Standard e-signing packages and PDF tools will not provide EduTrust compliance or support integrations or automation.
In the table below, we have compared ourselves to the Enterprise plan offered by DocuSign, which does not comply with the EduTrust 4 standard and would be between 5 and 10 times the annual cost of using Zegal.
Feature |
Zegal |
PDF E-Signing tools |
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eSignatures |
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eSignatures |
Unlimited |
Up to 100 envelopes/year (more at additional fees) |
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Documents |
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Documents |
Unlimited |
Up to 100 envelopes/year (more at additional fees) |
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Negotiations and approvals |
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Negotiations and approvals |
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Recipient analytics and audit logging |
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Recipient analytics and audit logging |
Zegal audit logging is fully compliant with version 4 of EduTrust |
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Custom branding |
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Custom branding |
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Basic and advanced fields |
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Basic and advanced fields |
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Bulk send |
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Bulk send |
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Forms created and managed for you |
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Forms created and managed for you |
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Signer attachment |
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Signer attachment |
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Automatic contract renewal reminders |
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Automatic contract renewal reminders |
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Document design templates |
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Document design templates |
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Document editor |
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Document editor |
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EduTrust version 4 compliant audit trail |
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EduTrust version 4 compliant audit trail |
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CRM and document storage integrations |
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CRM and document storage integrations |
Integrations both upstream and downstream included without extra cost. |
Additional purchase fees for each integration |
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Support |
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Support |
Local L1, L2 and L3 support from 9am-midnight Asian hours |
Premium Support |
100% Compliant
Zegal’s unique, automatic contract summary feature ensures each student has understood what they are signing and that your PEI is 100% EduTrust version 4 compliant.
How does Zegal improve the efficiency of the contract signing process?
Zegal is designed as a plug-and-play solution that can work standalone or with your existing IT and internet solutions to deliver 100% EduTrust compliance and create massive efficiencies when your team sends out 1000+ contracts in any year.
Seamless Integration
Zegal integrates with almost any existing software your team is using. Most commonly, these are CRMs like Salesforce or Hubspot and document or university management systems.
In fact, we can plug Zegal into any system that has an API.
Common PEI integrations with Zegal
USE CASE 1: Creating contracts for bulk sending from a CRM or a spreadsheet
Data in a CRM or a spreadsheet—however your admissions team currently stores student data, you can connect Zegal directly to that source. Zegal will then automatically pick up the information, complete the contract questionnaire, and add the email addresses for e-Signing.
Your team can review or make changes to the draft contract in Zegal before it is sent if needed.
Student Contract Execution (Zegal vs Ms. Excel)
USE CASE 2: Creating contracts via your student portal
Students enter data onto the Zegal portal.
The portal pushes all the data to Zegal Servers.
Zegal creates all contracts in bulk.
University/School collects payment from students.
The document is auto-filled, signed & sent to students.
Manage the documents and status in the dashboard.
EduTrust 4 FAQ