Easy to Use Legal Templates
Quickly and easily create any legal agreement for you or your team.
Straightforward pricing plans and bespoke packages built to simplify all your legal demands.
Vast Document Library
Zegal’s comprehensive collection of agreements means you always have what you need at your fingertips.
How to create a Rejection Letter – Position-Filled
Why choose Zegal?
With Zegal, you can reduce legal risks and improve the efficiency of your contract workflow, allowing you to focus on your core business operations.
Our platform is flexible, scalable, and tailored to the needs of your business.
Essentially, writing a good internal rejection letter is hard. However, providing a clear and concise rejection to a candidate is much more important than just not providing any communications as to the status of the job candidate’s application. Importantly, this level of professionalism and transparency will build a good rapport with the candidate in the future. In addition, it gives you, as a hiring manager, a way to reflect on your own organization’s needs.
Key Points to Include in a Rejection Letter
- Be gracious. Always make sure that you thank the applicant for the time that they’ve taken to apply or even to go through the interview process
- State the news. Typically, this can be simple and straightforward. Importantly, there is no reason to apologize. Essentially, things don’t always work out and it’s no one’s fault.
- State the reason (optional). Generally, you may decide to provide reasons for the rejection. However, this is optional. Although, if you do decide to provide a reason, make sure to use neutral and professional language. Note that most localities have equal opportunity and employment laws. Subsequently, you do not want to run afoul of those laws
- Keep the door open (optional). Oftentimes, it’s not necessarily a qualification issue. Genuinely, it could just be that there is no fit. Additionally, if you’re a big enough company, there may be other areas that will fit better for the candidate.
How do you respond to an email about a position being filled?
Whilst it is quite disappointing to receive an email about a position that you applied for being filled. Responding to it in an amicable manner could leave a positive impression as well as keep the door open for the future. Here is how you can respond to such as email.
Firstly, thank them for the response and time. Make sure you express your regret to hear that the position has been filled. You could also let them know that you’d be interested to hear feedback regarding your application.
Lastly, wish them the best and end it on a good and friendly note.
Conclusion on Rejection Letter
Communicating with job candidates in a professional tone is important for any business setting. Keep formal rejection letters short and simple. But be gracious about the person’s time and effort.
You Might Also Like
Along with this document, make sure you see these other templates in our library:
- Shareholder Agreement
- Option Agreement
- Employee Option Repurchase Agreement
- Share Appreciation Rights Plan
- Share Option Plan
The Zegal template library
Zegal's legal template library is a list of essential business documents for your everyday needs.
Using Zegal will reduce risk, save money, and improve efficiency. Let us take care of the paperwork so you can focus on running your business.
Choose from 1000+ legal templates and draft contracts with ease and confidence.
Contract and document management made easy.