From drafting agreements to tracking key dates and ensuring compliance, it’s easy for valuable legal talent to get bogged down in administrative work. But what if you could reclaim 100+ hours a month for your team?
The answer lies in lease automation.
The Time Drain of Manual Lease Management
Legal teams often juggle dozens, if not hundreds, of leases. Traditional lease management involves a repetitive cycle of manually drafting and reviewing lease agreements, maintaining sprawling spreadsheets to track renewals and expirations, chasing stakeholders for approvals, and manually updating lease data across disparate systems.
Repetitive manual tasks are tedious and highly prone to human error. When deadlines are missed or compliance is compromised, the cost can be significant—both in financial and reputational terms.
How Lease Automation Works
Lease automation platforms like Zegal transform every stage of the lease lifecycle into a streamlined, efficient process. Automated lease creation allows legal teams to leverage pre-built templates and dynamic document generation, cutting down on manual drafting time.
Centralised lease management ensures all legal documents are stored in a single, searchable location, eliminating the chaos of scattered files.
Automated alerts help teams stay on top of critical dates and deadlines, reducing the risk of missed renewals or compliance lapses. Meanwhile, approval workflows facilitate smooth collaboration without endless email chains or bottlenecks.
Real-World Impact: The Numbers Add Up
Imagine a legal team managing 100 leases. If manual processes take an average of 2 hours per lease per month, that’s 200 hours dedicated to repetitive administrative work.
By automating even half of these tasks, a team could save 100 hours—more than two full workweeks. But it’s just about time saved; those 100 hours can be redirected to higher-value activities such as negotiating better lease terms, proactively addressing legal risks, or focusing on strategic initiatives that drive business growth.
Beyond Time Savings: Risk Reduction and Compliance
Lease automation offers more than just productivity gains. It also strengthens compliance by generating all agreements using compliant, up-to-date templates.
The platform automatically tracks regulatory changes, helping businesses align with legal requirements. Additionally, a clear audit trail of all lease-related activities provides peace of mind and accountability, particularly useful during audits or internal reviews.
How to Get Started with Lease Automation
Adopting lease automation doesn’t need to be daunting. Start by evaluating your current lease management process to identify the most time-consuming tasks.
Choose a platform that offers features aligned with your team’s needs, such as document automation, workflow management, and compliance tools. Onboard and train your team to ensure everyone understands how to use the new system effectively.
Finally, regularly monitor time savings and process improvements to optimise your approach continuously.
Conclusion
For legal teams looking to optimise their workload, lease automation offers a clear path to efficiency. With the right tools, you can save 100+ hours a month, reduce compliance risks, and allow your legal talent to focus on strategic priorities rather than administrative tasks.
Ready to make the switch? Discover how Zegal can transform your lease management today.
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