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A holiday request form or letter is used to inform your employer of your impending absence.  This helps the employer or your manager plan for the work you will be doing so that someone else can assist.  It is also used to record the leave days that you as an employee are entitled to.

Always Specify the Duration of Absence in your Holiday Request Form

Always ensure that the dates of your absence are clear and that you provide clear guidelines on your return date.  If there are responsibilities that you have designated that can be done by someone else, feel free to list them.

Other Tips for a Holiday Request Form

Aside from sending a holiday request letter, make sure that you also leave appropriate out of office reminders both on your voicemail and your email.  The reminders can stress important information such as

  • Your dates of absence
  • Your first day of returning to work
  • Contacts of people who will take up your areas of responsibility and who will be able to reach you in the event of an emergency

Can my Holiday request be refused?

Yes, a holiday request can be refused by an employer. However, employers cannot refuse to give employees the minimum leave they are entitled to. During busy periods or peak seasons, they can deny it for the period but will have to grant it later as per the entitled leave. Additionally, they are also required to give a notice 2 weeks in advance.

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