What is a Personal Information Collection Statement (Upon Offer)?
A Personal Information Collection Statement (Upon Offer) is a statement given by the user to collect his/her personal information under a Data Protection Policy.
How to create a Personal Information Collection Statement (Upon Offer)
Easy to Use Legal Templates
Quickly and easily create any legal agreement for you or your team.
Affordable Plans
Straightforward pricing plans and bespoke packages built to simplify all your legal demands.
Vast Document Library
Zegal’s comprehensive collection of agreements means you always have what you need at your fingertips.
Start using Zegal for free
If you like it, pick a plan that suits you best.
What is a Personal Information Collection Statement (Upon Offer)?
A Personal Information Collection Statement (Upon Offer) is a statement given by the user to collect his/her personal information under a Data Protection Policy.
There might be different Personal Information Collection Statement (PICS) according to the nature of business however here we are focusing on Personal Information Collection Statement (Upon Offer) which is used to collect information about job candidates who have been offered the job.
Companies collect this personal information for background verification that allows them to know more about the employee’s character and performance.
What types of personal information are collected before offering a job?
There are two types of personal information that are collected before offering a job.
- Personal contact information such as full name with photograph, parents name, phone or mobile number, email address, postal or mailing address, etc.
- Work relates information like previous employment details: name and address of the company, position worked for, skills and expertise, and reference.
When should you use a Personal Information Collection Statement (Upon Offer)?
You may use this statement to discharge your legal obligations under the Personal Data (Privacy) Ordinance to inform a job candidate of how his/her personal data will be used, why you collect them, and what happens to his/her application if certain data is not provided.
A Personal Information Collection Statement may be for a General or Specific purpose. This PICS is for the specific purpose of Recruitment. The scope of this statement covers the recruitment process up to the stage of an offer. The document you are about to build will be consistent with your data protection policy. You may want to consult your data protection policy when building this document.
Why do companies collect personal information before hiring?
Every business that deals online collects consumer data through different means. Those data are useful to understand the pattern of their user behavior online. If a business is aware of its user’s data like demographics, interest, and user device they can improve the user experience and help their user in providing a better shopping experience. However, this specific document is used while recruitment. The sole purpose of using this document is for the background check of the employees and to verify their identity.
Conclusion
Every business that hires employees needs a Personal Information Collection Statement (Upon Offer). This will help the employer to know more about the employees and give a legal right to collect their information for the sole purpose of recruitment.
You Might Also Like
Along with this document, make sure you see these other templates in our library:
The Zegal Template Library
Zegal's template library is a list of essential and premium business templates for your everyday legal needs.
Save money and time without sacrificing quality or missing vital legal requirements. Whether you're a startup or a larger enterprise, Zegal lets anyone create a legal agreement.
Let us take care of the legals so you can focus on running your business.
If you need more help, our "Talk to a Lawyer" feature gives you access to a qualified lawyer to get all the expert advice you need.
Try it for free today!
Ready to get started?
Create a free account now and explore all of the Zegal features.
No credit card required
Nice things people say about Zegal.
"Using Zegal allows us to take a lean and efficient approach that cuts costs while maximising results."
Alex So
Managing Partner
"Zegal is easy to use and customer service is responsive and helpful! I strongly recommend it!!"
Alan NG
CEO
"Zegal makes onboarding a new client or employee fast and simple."
Veronika Kuznetsova
Managing Director
“Zegal really works well for all our legal documentation needs, and it is also user-friendly and mobile at the same time.”
Daniel W. Ho
Managing Director & Principal Consultant
“Zegal is like my teammate, helps me draft the right template, quickly gets my work done, and also saves me money on legal needs.”
Alan Schmoll
CEO & Co-Founder
“With colleagues, partners, and clients across the globe, Zegal provides an easy-to-use tool that streamlines processes that saves costs and time.”
Tony Wines
CEO of Turnkey
“Zegal has been such a great help in my business operations.”
Amanda A Atan
Managing Director at VIBES Mastery
“With Zegal, we work smarter rather than harder. Being a business professional, a proper document management system is always a must.”
Edgar Kautzner
Managing Consultant
“Zegal, a platform for compact package of legal templates, secured e-signing, reasonable cost and high level customer service.”
Paul Falzon
Director
“Zegal is easy to use, affordable and the platform is simple to navigate which makes the process of putting together a document fast and fuss-free.”
Jonathan Wong
Founder & Managing Director
“Love the new flow/design, very quick and easy to use now. I have done 2 or 3 customer contracts in a flash over the past 2 days.”
Chris Head
General Manager and Managing Editor
“Consistently positive experiences with Zegal’s technology, and customer services teams, who ensure that our issues or questions are responded to immediately.”
Tony Wines
CEO of Turnkey