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What is a Notice of a Special Meeting of the Directors?
A Notice of Special Meeting of Directors is a notice given to the board of directors of a company to inform them of a special meeting.
These special board meetings are held to discuss urgent business that can’t wait until the next general board meeting.
The notice also includes when and where the special meeting will take place and when the directors will respond to the notice.
Why is the Notice of a Special Meeting of the Director’s Necessary?
Special meetings are held between the regular meetings to discuss urgent matters about the business.
Typically regular meetings are conducted weekly or monthly to discuss general issues, but if a business has something important to discuss urgently, this notice is given to all board members to specify the exact purpose of the meeting.
How do you Write the Minutes of a Special Meeting?
The minutes written for special meetings are quite similar to general meeting minutes. Make sure always to include:
Time, Date & Location: Always document where and when the meeting was held
Names of Board members Who attended and did not attend the meeting.
Exact Purpose Why the special meeting was called.
Actions Agreed What was agreed by the board during the meeting
Conclusion
Every business conducts meetings according to its needs and requirements. They are typically done in weekly, monthly, or quarterly periods.
Sometimes serious issues arise that need urgent resolution. In those cases, a business must act before the next general meeting, and hence a Notice of a Special Meeting of Directors is called.
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