Resignation Letter (Detailed)

If you feel like you’re in need of a detailed resignation letter, you may be asking yourself certain questions. Whether you’ve had it with your boss, you’re burnt out, or you just need to move on for personal reasons, resigning from your job can be a cathartic or stressful experience.  There are a ton of examples of good resignation letters.  But always remember the following:

1.  Be formal and polite about your departure
2. Don’t use this as an opportunity to criticize your employer, your boss, or your co-workers
3. Keep it simple and fact-based
4. Most of all, don’t complain

Key Points to Include in a Detailed Resignation Letter

• State your intent to resign. Importantly, make sure you have everything lined up before you submit this letter.
• Provide a last day of employment.  Essentially, allow adequate time for a transition and to allow your employer to train a replacement. Notably, this allows both parties to deal with this transition amicably and with respect
• Reason for resignation (optional). Feel free to provide reasons for your resignation.  Typically, these may include a move to a different location; a better opportunity; or for private personal reasons.
• Contact information (optional). Usually, tying up loose ends will make a better long-term impression on employers. Subsequently, offering your contact information can help ease the transition.

Is it ok to resign via email?

Yes, it is completely okay to resign via email. In fact, some companies require that resignations are handed in writing and so in cases where you’re working distantly or remotely, it is a good way to hand it in. But on a more personal note, where you have worked with a company for a long time or have close relationships with your colleagues, it is best to resign in person and hand in your resignation then. However, this is more of etiquette and not enforceable.

Summing up on the Detailed Resignation Letter

Essentially, a formal resignation letter is a key first step to your departure from your current company. However, you’ll also need to work out how this message is communicated to the rest of your team and the company.  Importantly, work with your manager and your human resource representative to coordinate that for a smooth transition.

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Along with this document, make sure you see these other templates in our library:

• Shareholder Agreement
• Option Agreement
• Employee Option Repurchase Agreement
• Share Appreciation Rights Plan
• Share Option Plan

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About Author

Daniel Walker

Daniel Walker is the Founder and Chief Executive Officer of Zegal, the trusted legaltech firm. Prior to founding Zegal, Daniel practised at DLA Piper, Stephenson Harwood and Clyde & Co, in Hong Kong, Singapore, and the UK.

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