Ledgen payroll services

LEDGEN embodies a new epoch in distinguished partnerships, a fresh identity in regional corporate solutions, and above all, it stands for guiding partnerships to catalyse growth in Asia.

Since 2003, LEDGEN has evolved in tandem with its clientele, establishing itself as a bastion of trust for outsourcing solutions and corporate services across Singapore, Malaysia, and Hong Kong.

LEDGEN offers a spectrum of statutory compliance solutions such as Incorporation, Corporate Secretarial Services, and outsourcing solutions in Accounting, Tax, HR and Payroll, and Business Advisory, positioning itself as a strategic ally to actualise its clients’ aspirations.

The Ledgen scope of payroll services includes:

• Maintaining the payroll file for each employee of the Company
• Computation of net salary and mandatory contribution to Singapore government authority
• Salary disbursement bank file
• Provision of electronic pay advices
• Generate payroll reports on a monthly basis for management’s review
• Preparation of year end IR8A and IR8S (hardcopy) and Notice to File Employment
• Income of Employees Electronically (electronic copy)

	One-time Fee (SGD)	Monthly Fee (SGD)	Annual Fee (SGD)
One-time set-up fee	To be negotiated separately if needed
Payroll service per pay run (subject to minimum fee of $300) 1 to 10 employees 11 to 30 employees Subsequent Employee One time Set Up fees of $60 per employee for new staff Amendment Fees (which is due to Client’s mistakes):	60 per employee 60 per employee	60 per employee 50 per employee 40 per employee
CPF submission for the payroll employees (if CPF registration is required for new company, additional one-time fee of $150 is applicable)		150
Bank File (UOB, OCBC, DBS )	200
Bank File ( Other Banks that is not UOB, OCBC, DBS ) * Client needs to provide us the Bank Specification File Format	To be negotiated separately if needed
Using Ledgen’s bank account to make payment to CPF Board		60
Employee Self Service Portal (ESS): Compulsory: E Payslip & E IRAS (Subject to minimum monthly fee of $200: Applicable for Individual Database)	Waive	10 per user
Employee Self Service Portal (ESS): Option: 1: Add on E LEAVE (Subject to minimum monthly fee of $200: Applicable for Individual Database)	To be negotiated separately if needed	3 per user
Employee Self Service Portal (ESS): Option: 2: Add on E CLAIM (Subject to minimum monthly fee of $200: Applicable for Individual Database)	To be negotiated separately if needed	4 per user
Employee Self Service Portal (ESS): Option 3: Add on HR access: (Applicable for Individual Database)		60 per user access
Ad Hoc Payroll Run (Example: Process Bonus separately or Resigned Staff separately. ( Minimum $300 or $60 per employee whichever is higher )		60 per employee Or Min $300 per run
Year end IR8A			80 per employee
Year end IR8A with Appendix 8A			Additional 100 per employee
Year end IR8A with Appendix 8B			Additional 150 per employee
Tax clearance (IR21)			150 per employee
Amendment to the Original Yearly Income Tax form			$60 per filing

HR administration

If required, Ledgen can also provide HR administration services such as the following:

• Drafting of employment contract
• Handling of ad hoc childcare claim, NS claim and maternity leave claim
• E-leave management
• E-claims management
• Registration of CPF submission number (CSN)

	One-time Fee (SGD)	Annual Fee (SGD)
Drafting of Employment Contract	1,500
Government paid leave claim – childcare, maternity leave or parental leave claims		150 per employee
National service claim		100 per submission

Note: Ledgen service fees are quoted in Singapore Dollars. These fees exclude the applicable Goods & Services Tax, disbursement (printing, photocopying, mailing etc.) and reimbursement costs.

Payment terms

Payment term: Payable within 30 days upon presentation of invoices

Ledgen services shall remain in force for a minimum of one (1) year and thereafter, renewal on annual basis until giving three (3) months’ notice of termination by either party.

Upfront payment is required to be made by the Client (refer as “Client“) for software subscription and one-time implementation fees. Ledgen will assist to facilitate the payment to software vendor after receiving the amounts from Client. These fees are non-refundable should Client terminate the payroll services less than a year as the software vendor requires a minimum 12-month subscription period for the first year of services, thereafter Client has the option to subscribe on a monthly basis. The implementation services will commence after software subscriptions has been made by Client.

All other monthly payroll related services fees will be payable at the beginning of each month.

Ledgen services will commence after the signing of the Engagement Letter. In the event that Client terminates the contract, due to reasons unrelated to the service level performance of Ledgen, the agreed fee for Ledgen’s services shall remain repayable in full to Ledgen.