Procurement Workflow

Use Cases Procurement Workflows

Streamline Procurement Workflows and Boost Efficiency

Zegal helps organisations simplify procurement by automating the creation, approval, and signing of supplier contracts, purchase orders, and compliance documents. Whether you’re onboarding new vendors or managing recurring purchases, Zegal helps your team move faster, reduce risk, and streamline every stage from request to payment.

Digitise your procurement process—create, approve, and sign contracts at scale

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Streamline Procurement Workflows and Boost Efficiency
Manual procurement contract and vendor onboarding workflows cause delays and errors

Problem

Manual procurement contract and vendor onboarding workflows cause delays and errors

  • Procurement teams handle multiple contract types like POs, vendor agreements, SLAs, NDAs, and supply agreements.
  • Most processes are manual — copying clauses from templates and sending versions over email.
  • Teams chase signatures and approvals through long email chains.
  • Contract data is kept outside ERP systems like SAP or Oracle, often in spreadsheets.
  • Vendor onboarding docs are scattered across emails and file shares.
  • Without automation, renewals and approvals are often missed, creating compliance risks.

Solution:

Zegal automates and streamlines the entire procurement contract lifecycle

Zegal centralizes your procurement contract and vendor onboarding workflows, specific to procurement needs

Smart contract generation

Auto-generate purchase orders, vendor contracts, NDAs, SLAs, and master agreements with dynamic templates that adjust terms based on vendor type, spend thresholds, and contract duration.
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Smart contract generation

Vendor onboarding automation

Digitally collect, verify, and store all necessary vendor compliance documents — such as tax certificates, insurance, certifications, and declarations — with e-signatures and audit trails ensuring regulatory adherence.
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Vendor onboarding automation

Vendor onboarding automation

Digitally collect, verify, and store all necessary vendor compliance documents — such as tax certificates, insurance, certifications, and declarations — with e-signatures and audit trails ensuring regulatory adherence.
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Vendor onboarding automation

Real-time contract tracking

Monitor every stage of contract execution from draft to final signature to renewal, with automated reminders for upcoming expirations or renegotiations tailored to procurement cycles.
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Real-time contract tracking

Centralized contract repository

Securely store all procurement contracts and onboarding documents in one ISO 27001–certified platform with version control and role-based access for relevant teams.
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Centralized contract repository

ERP integration

Seamlessly sync contract status and purchase order details with your SAP, Oracle, or other ERP system, ensuring procurement workflows remain connected end-to-end.
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ERP integration

BenefitA faster, more reliable procurement process

With Zegal, procurement teams eliminate bottlenecks, reduce errors, and gain full visibility across every contract.
Approvals move faster. Vendors onboard more smoothly. Compliance is easier to maintain. Whether you’re managing one site or dozens across regions, Zegal helps your procurement operation scale efficiently—without the paperwork pain.

A faster, more reliable procurement process

Built to work with the platforms you already use

Zegal integrates with your ERP, procurement, and productivity tools to automate the entire contract workflow — from request to payment.

Purchase request is raised in SAP, Oracle, or Coupa

Zegal auto-generates the right contract (vendor agreement, SLA, MSA) using pre-approved templates

The contract is routed for approvals via procurement, finance, legal, or other stakeholders — directly in Outlook, SharePoint, or Gmail

E-signing happens through DocuSign, Adobe Sign, or Zegal’s built-in tool

Final contract is stored securely, with version history and metadata synced back to your ERP

Zegal sets up renewal reminders and links contract terms to payment and compliance tracking

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Procurement documents you can automate with Zegal

  • Vendor contracts and agreements
  • Purchase orders (POs)
  • Service level agreements (SLAs)
  • Non-disclosure agreements (NDAs)
  • Renewal and amendment forms
  • Compliance and declaration forms
Helping procurement teams across Asia and beyond

Helping procurement teams across Asia and beyond

Organisations across real estate, construction, logistics, education, and more use Zegal to digitise procurement workflows and improve operational efficiency.
Whether you’re a regional office or a global enterprise, Zegal adapts to your processes and scales with your business.

See Zegal in Action

Let us show you how Zegal can simplify your procurement processes, reduce errors, and accelerate vendor approvals.

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