Everything You Need To Know About Garden Leave

Date published: 2019-04-20   — by Sikhei Leung

  What? I don’t have to garden? 

By Sikhei Leung

The Origins and Meaning of “Garden Leave”

Popularised by the 1980’s satirical sitcom “Yes Minister”, the term ‘gardening leave” or “garden leave”, is now frequently used in the United Kingdom, the Commonwealth, and former British colonies such as Hong Kong. It’s used to denote a situation that arises when employees are instructed to stay away from the workplace either after handing in their notices, or if they are terminated. It is generally accepted that during this period, employees continue to receive all their usual benefits, such as health insurance, and are paid their full salary. To the employee, it will sound like a cushy paid holiday, but in reality garden leave exists primarily to protect the employer from the possibly damaging actions of a leaving employee. The etymology of the phrase stems from (yes, we meant to) a semi-derogatory term used to evoke the image of British civil servants on suspension at home in limbo with nothing to do but tend to their gardens. 

Garden Leave

Here, we take you through the fundamental basics of Garden Leave in Hong Kong, Singapore and the United Kingdom. Read on to find out more!

Garden Leave 101 – Hong Kong

There are two ways to put an employee on garden leave in Hong Kong. 

  1. Put a clause in the employment contract. This is the most straightforward and fuss-free way to do it.  Exercise of the clause after the employee has given their notice or rightly terminated is at the employer’s discretion.
  2. Alternatively, if a garden leave clause isn’t included in the employment contract, the employer may only initiate garden leave with the employee’s consent. 

READ: Protecting Company Data From Employees 

Garden leave clauses are legal, and popular, in Hong Kong, but they are all subject to tests of enforceability. If the clause is challenged, for a court is to uphold the clause, a garden leave must: 

  1. Serve to protect a legitimate interest; and
  2. Last for a reasonable period. 

The test is left intentionally vague to allow the courts to take into account all the factors surrounding any issues that arise. Legitimate interest can include the protection of an employer’s goodwill fostered with clients and suppliers; to ensure the stability of an employer’s workforce; or to prevent the dissemination of any confidential information that the employee might otherwise possess. 

Garden Leave 101 – Singapore 

An employee can be placed on garden leave if:

  1. The employment contract expressly states the Garden Leave clause, thus, the Garden Leave can be enacted in such an event.
  2. In the event that the employment contract does not express the clause, it is arguable by the employee if the employer wishes to act on the Garden Leave clause.

Garden Leave clauses, when enacted, means that the employee will still be an employee of the company although they have no need to report to work. The purpose of the garden Leave is to allow a proper and full handing over of duties and responsibilities to the incoming/ replacement employee.

Similar to the factors in Hong Kong stated above, the Singapore Court leaves the requirements for breach of Garden Leave fairly vague and highly dependent on the context of the situation. Therefore, it is highly advisable to understand and clarify the terms of the Garden Leave before signing and committing to the employment contract.

Garden Leave 101 – United Kingdom

An employee placed on garden leave (better known as gardening leave in the UK) is required to not enter the premise of their workplace while serving the length of the gardening leave. Additionally, the employee is not able to perform their work functions and interact with any of the company’s business partners.

The employee is, however, required to be available and ready to help with any form of handover duties to the replacement employee.

Similar to Singapore and Hong Kong, any garden leave clause not expressly stated in the employment contract can be debatable as a breach of contract if the employer enacts the garden leave. 

You can take the gardening part literally if you like

Fencing Off the Competition: Why Do Employers Bother Having Garden Leave Clauses?

Although a paid holiday probably sounds grand to most ears,  the true beneficiary of the garden leave is the employer. The cost of an employee’s salary and benefits paid during the garden leave period may be vastly outweighed by ultimately protecting the trove of knowledge of the employer’s affairs and transactions. 

During the garden leave, the employee that has given his or her notice must adhere to the same terms of employment that were originally agreed to, which would include the boilerplate alphabet soup of contractual clauses such as covenant not-to-compete clauses (CNCs), non-disclosure agreements (NDAs), non-solicitation clauses (NSCs) and more.  The employee—restricted to ‘gardening’—will cease to have knowledge of ongoing information about the nature of the company’s work and therefore prevent competitors from gaining an unfair advantage in the market. 

MAKE-IT-EASY DOCUMENT: Employment Contract

For the employer, there is absolutely no reason why a garden leave clause shouldn’t be included in any employment contract. The clause gives the employer the option to put the employee on garden leave and can only be exercised by the employer.

I wonder, is this considered a garden? 

Garden Leave and Post-Termination Restrictive Covenants

Garden Leave does not operate alone, instead it operates alongside the aforementioned contractual clauses that form a class of covenants (legal-speak for a type of agreement) that restrict employees from doing certain things after they are terminated. The principle behind post-termination restrictive covenants are wholly in line with the foundation behind the garden leave—to protect the business. While highly beneficial to the employer, these covenants can be incredibly unfair to the employee. 

For example, covenant not-to-compete clauses (CNCs) prevent the employee from seeking employment in the same field after termination, while receiving no remuneration or benefits. In Hong Kong, a three-month restriction is generally acceptable, but the period can be up to six months. Additionally, a CNC may be applied to the entirety of Hong Kong if the employer passes the test of enforceability (see above), meaning that the employee could well be agreeing to six months of unemployment. Non-disclosure agreements (NDAs), and non-solicitation clauses (NSCs) aren’t as restrictive to the employee but any employment contract that has a CNC will likely have an NDA and an NSC. 

DOCUMENT: Employment Contract

A balance of protection must be struck between the employer and the employee in order for an employment contract to appeal to both parties. Post-termination restrictive covenants will sway the balance towards the employer, and possibly dissuading the employee from signing on the dotted line. Here is where garden leave comes in as the carrot to the big, corporate stick. In the majority of cases, the garden leave period affords an employee the luxury to search for continuing employment, while simultaneously protecting the employer’s interest. A prospective employee may find that the garden leave period sweetens the deal considerably after being repeatedly subjected to a smattering of post-termination clauses. Keep in mind that the period of restriction set out by a CNC is reduced by any period of garden leave served by the employee. However, garden leave clauses won’t do any justice to employees’ whose income is derived primarily from commissions or other incentive-based remuneration, as they won’t be working during the garden leave. 

To summarise, garden leave clauses and post-termination restrictive covenants are one of the many forms of parallel negotiation and contracting when there is a possibility of an employment relationship. Together they form one of the many tools that protect both the employer’s business and the employee’s livelihood. 

This article does not constitute legal advice.

 

READ: Hiring Employees in the UK? Contracts, Policies and Procedures to Consider

READ MORE: The Purpose of a Contract of Employment

READ MORE: 7 Most Important Points You Should Look for Before Signing a Job Contract

Tags: create legal document | document builder | employment agreement | Employment contract | Hong Kong | legal document | z-syndicate

Share

Like what you just read?


Subscribe to our newsletter and be the first to hear of the latest Zegal happenings, tips and insights!