What is a Directors’ Resolution to Adopt Share Option Plan?

A Directors’ Resolution to Adopt Share Option Plan is a resolution to be passed by the directors of a company to approve the adoption of an employee share option plan.


Advanced Subscription Agreements

A Directors’ Resolution to Adopt Share Option Plan is a resolution by the directors of a company to approve the adoption of an Employee Share Option Plan (ESOP).

What is a Directors’ Resolution to Adopt Share Option Plan?

This is a resolution by the directors of a company to approve the adoption of an Employee Share Option Plan (ESOP).

When do you use a Directors’ Resolution to Adopt Share Option Plan?

When a company decides to incentivize its employees by allowing their participation in stock options or share options, it creates an Employee Share Option Plan (ESOP).

Essentially, this is to lay out the terms and conditions under which an employee can get such share options. Also, what such share options will constitute.

The Board of Directors of the company plan (ESOP) first approves and then presents to the shareholders for their approval. The Shareholders of the company then give the final approval to the Plan to be adopted by the company. This approval and adoption by the directors are made effective through a Directors’ Resolution, which is when this document is used.

How to use a Directors’ Resolution to Adopt Share Option Plan?

There are two options:

    • if a meeting of the board of directors is convened to adopt the share option plan, use a Board Minutes to adopt share option plan; or
    • if the board resolution will be passed by way of a written resolution, use a Board Resolution to adopt share option plan.

What to include in the resolution?

  • Details of the meeting (if using Minutes);
  • Date of passing the resolution;
  • Purpose of the share option plan;
  • Class of shares to be issued under the plan;
  • Eligible grantees;
  • Maximum number of shares issuable upon exercise of all options; and
  • Validity of the share option plan.

Can ESOPs be issued to consultants?

No. Employee stock options (ESOPs) are employee incentives that are aimed at incentivizing employees. It cannot be granted to consultants.

Notes on signing

  • The Minutes of a General Meeting to Adopt Share Option Plan should be signed by the chairperson of the meeting.
  • The Written Resolution to Adopt Share Option Plan should be signed by all the directors.

The Zegal Template Library

Zegal's template library is a list of essential and premium business templates for your everyday legal needs.

Save money and time without sacrificing quality or missing vital legal requirements. Whether you're a startup or a larger enterprise, Zegal lets anyone create a legal agreement.

Let us take care of the legals so you can focus on running your business.

If you need more help, our "Talk to a Lawyer" feature gives you access to a qualified lawyer to get all the expert advice you need.

Try it for free today!