Legal Documents

What is a Itemised Pay Slip ?

An Itemised Pay Slip issued by an employer to an employee.

As of 1 April 2016, it is mandatory for employers to issue Itemised Pay Slips to all employees covered by the Employment Act.

The Itemised Pay Slip should be given together with payment to the employee, or if this is not feasible, within three working days of payment. In the event that the employee is terminated or dismissed, the Itemised Pay Slip must be given together with the outstanding salary.

Points to note 

 
You should note that from 1 April 2016, all employers must issue Itemised Pay Slips to employees covered by the Employment Act (see below). Failure to issue Itemised Pay Slips will constitute a civil breach of the Employment Act, which could result in administrative penalties (e.g. a financial penalty).
 
 

When do you need to issue the Itemised Pay Slip?

 
The Itemised Pay Slip should be given together with payment to the employee, or if this is not feasible, within three working days of payment. 
 
In the event that the employee is terminated or dismissed, the Itemised Pay Slip must be given together with the outstanding salary.
 
 

Do you need to keep a record of the issued Itemised Pay Slips?

 
Yes. In the case of current employees, the Itemised Pay Slips must be kept by the employer for two years. In the case of former employees, theItemised Pay Slips for the last two years of the employment must be kept for one year after termination of employment.
 
 

Who is covered by the Employment Act?

 
Everyone who is an employee, local or foreign, full time or part time, temporary or permanent, is covered, except:
 
• Managers or executives with monthly basic salary of more than SGD 4,500;
• Seafarers;
• Domestic workers; and
• Statutory board employees or civil servants.

Key points included

  • Start and end date of the salary period covered by the pay slip;
  • Date of payment;
  • Amount of payments e.g. basic salary, allowances, overtime pay, and other additional payments;
  • If the basic salary is calculated by time rate or piece rate, the basic rate of pay and the total number of hours or days worked or pieces produced;
  • Amount of deductions; and
  • Net salary paid in total.

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