Most companies and employees might view automation as a job killer. On the other hand, it can be considered as a lifesaver for companies who are looking to streamline their business processes while saving both time and money.
Automating business processes need to necessarily mean an immediate major overhaul to processes. It could be several daily tasks that could help the company to save an hour a day. Here are some typical business processes whereby businesses can consider to automate.
Related reading: 6 simple ways to cut business costs
Accounting, invoices and taxes
Given the amount of manual calculations and paperwork, accounting tasks and invoicing is one of the most dreaded tasks faced by small business owners. With the help of automation, this tedious and time consuming task can be avoided.
There are numerous online invoicing services that automate accounting tasks ranging from recurring payments, tax filling and deduction, storing or receipts and even bank transfers. These online accounting services can help the business when it comes to balancing books and filing of taxes during the tax season.
Laptop crashes due to malware or hardware problems are fairly common within the workplace. Of course, it does not make sense for departments to print hard copies of the data and store them in a cupboard for the next 5 years. Neither will there be sufficient memory storage on any hardware to store years of company’s data.
Thankfully, with the introduction of the cloud, business data can now be automatically stored online. This means that even if there is the unfortunate situation of a hardware crash, the company’s data can still be easily recovered.
Tracking Employee’s Schedules
Timesheets and punch cards simply adds on to the mountain of paperwork that the HR department and line managers have. Moreover, punch cards and timesheets might be easily misplaced, resulting in employees not being compensated for the time they have worked. Instead, there are plenty of online tools available that can keep track of employees’ schedule. At the same time, employees can also easily view their line managers or availability should there be a need to arrange meetings or discussions.
Payroll is another major issue which small businesses face. Given that most small business owners are unable to afford third party payroll vendors, many simply rely on manual Excel calculations to calculate the company’s payroll and cheques to disburse salary payments. However, such methods are typically highly prone to calculation mistakes.
Instead, there are several online payroll services that may not fully automate the company’s payroll but could take care of time consuming payroll tasks such as wage calculations and tax filings.
Email marketing is an essential tasks for small business owners in order to grow their brand awareness. However, it can be a time consuming responsibility to send individual emails to each and every client. Online tools such as Mailchimp and Drip can help business with marketing emails, from email launches to welcome messages and follow up emails.
There are many other ways in which small businesses can automate tasks to save on costs and time, while enhancing productivity at the same time.
This a guest post by RenQun Huang of Gpayroll. The views expressed here are of the author’s, and Zegal may not necessarily subscribe to them. You, too, are invited to share your point of view. Learn more about guest blogging for Zegal here.
Gpayroll is an easy to use, self-run online payroll service that will redefine and revolutionize the payroll industry. Its intuitive and automated system will help business owners focus on their core business without the hassle of managing payroll.