Overview of a Data Erasure Request Form

What is a Data Erasure Request Form?

A Data Erasure Request Form is used to make a request for deletion of data under the GDPR. A request for erasure can be made by the data subject themselves, or by a third party on behalf of the data subject. If you are making a request on behalf of a data subject, you need to have proof of both your own and the data subject’s identities, as well as written authorization from the data subject to make the request on their behalf.

When can data erasure requests be made?

Data subjects can exercise their right to erasure when:

  • The data subject withdraws their consent on storing and collecting data.
  • The data subject believes the data is inappropriately used or unlawfully collected.
  • The personal data is no longer necessary for the purposes for which it was originally collected.
  • The collected data becomes a security threat for the data subject.

What is General Data Protection Regulation (GDPR)?

Every country has its own set of data protection and privacy laws. For e.g.: In the UK they have General Data Protection Regulation “GDPR”, In Singapore, they have PDPA, which stands for “Personal Data Protection Act 2010” which regulates the processing of all personal data that has been collected while making any commercial transaction. The General Data Protection Regulation (“GDPR”) is a new privacy law in the European Union (“EU”) that came into force on 25 May 2018. The GDPR regulates the protection of personal data, which includes any information that can be used to identify a person, such as a name, identification number, location data, or online identifier, and a wide range of other types of information.

How long do you have to erase data under GDPR?

Once a candidate has filed a Data Erasure Request Form an organization has to respond within 30 days under Article 12.3 of the General Data Protection Regulation (GDPR). However, the data erasure process can take up to 60 days depending upon the complexity of the request.

What should be included in a Data Erasure Request Form?

These are the important things that should be included in a Data Erasure Request Form. I.e.;

Details of information requesting party: A clear detail about the party requesting the information. This includes the full name, address, contact number, and email address of that person.

Data Subject Validation: if someone is requesting information on the data subject’s behalf, proper validation should be done, and the identity of that person should be recorded along with the consent letter from the data subject.

Details of data subject: Full details of the data subject including name, address, email, and contact number.

Reason for data erasure: A clear reason for erasing the data should be provided to the data controller officer.

Information to erase: This is the particular piece of information that a data subject wishes to erase or remove.

Declaration: A proper declaration should be signed by the data subject along with the current date of that request.

Conclusion

A Data Erasure Request Form helps a person to erase their personal data from the official record once the purpose of collecting that information is over. The data erasure request can be filed by the data subject themselves or any third party on their behalf with the help of a consent letter signed by the data subject.

You Might Also Like

Along with this document, make sure you see these other templates in our library:

The Zegal Template Library

Zegal's template library represents a complete and curated list of essential and premium business templates that can be used directly, for everyday business needs. Importantly, whether you're a startup or a larger enterprise, you will find that our Zegal automation solution allows anyone to create a legal agreement, any time, anywhere. All without a need for an expensive lawyer. Why do we do this? Well, we think that running your business day-to-day is important, and having these templates at your fingertips allows you to not miss a beat!

Lawyers draft and curate all of our legal templates for ease of understanding using plain English. Just fill out our guided questionnaires, and we will create the contract for you. Using our patent-pending expert rules engine, we automate the creation of complex legal contracts.

Try it for free today!

Ready to get started?


Create a free account now and explore all of the Zegal features.

Get Started

No credit card required