What is a Resignation Letter?

A Resignation Letter is used by an employee informing their employer of their intention to resign from their position of employment.


Resignation Letter

If you feel like you’re in need of a resignation letter, you may be asking yourself certain questions. Whether you’ve had it with your boss, you’re burnt out, or you just need to move on for personal reasons, resigning from your job can be a cathartic or stressful experience.  There are a ton of examples of good resignation letters.  But always remember the following:

  1.  Be formal and polite about your departure
  2. Don’t use this as an opportunity to criticize your employer, your boss, or your co-workers
  3. Keep it simple and fact-based
  4. Most of all, don’t complain

Key Points to Include in a Resignation Letter

  • State your intent to resign. Importantly, make sure you have everything lined up before you submit this letter.
  • Provide a last day of employment.  Essentially, allow adequate time for a transition and to allow your employer to train a replacement. Notably, this allows both parties to deal with this transition amicably and with respect
  • Reason for resignation (optional). Feel free to provide reasons for your resignation.  Typically, these may include a move to a different location; a better opportunity; or for private personal reasons.
  • Contact information (optional). Usually, tying up loose ends will make a better long-term impression on employers. Subsequently, offering your contact information can help ease the transition.

Summing up on the Resignation Letter

Essentially, a formal resignation letter is a key first step to your departure from your current company. However, you’ll also need to work out how this message is communicated to the rest of your team and the company.  Importantly, work with your manager and your human resource representative to coordinate that for a smooth transition.

When to give the letter to your employer

It is a good courtesy to send in the letter well in advance of your departure. Additionally, check your contract and see the minimum handover requirement. In most cases it is usually 2 weeks in advance. 

If you are planning on letting your boss know in person, have a printed copy ready with you to put on record. 

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