The request arrives without context
Procurement has to reconstruct the need, budget, owner and supplier before controlled work can begin.
Zegal Procurement · Schools & enterprise
One controlled workflow from request to renewal.
Connect vendor onboarding, supplier documents, approvals, signing and renewal to the finance, purchasing and productivity systems your organisation already uses.
Vendor onboardingBuying controlsConnected recordsRenewal visibility
Supplier requestCampus facilities framework
Finance review- Supplier
- Atlas Services
- Owner
- Procurement
- Buying route
- Controlled
- 01RequestDone
- 02Vendor intakeDone
- 03ApproveActive
- 04ExecuteQueued
- 05RecordQueued
Next decisionFinance approval
Renewal30 Sep 2027
The operating problem
Buying breaks down in the handoffs.
The difficult part is not creating another purchase order. It is moving the right supplier, evidence, decisions, documents and records through every team without losing ownership.
Vendor evidence is scattered
Tax, insurance, certification and declaration documents sit across inboxes, folders and individual owners.
Approval depends on chasing
Procurement, finance, legal and the business cannot see who owns the next decision or why work has stopped.
The signed agreement goes quiet
The record, next actions and renewal date disappear after execution instead of returning to the operating process.
The supplier workflow
Govern the work before and after signature.
Give every buying request one visible route from business need and supplier intake through controls, documents, execution and the next renewal decision.
01Phase
Request
Start with the buying need. Capture the requester, supplier, purpose, value, timing and source-system context required for the workflow.
- Structured intake
- Budget context
- Ownership
02Phase
Onboard
Collect the supplier record. Request the agreed vendor information and supporting evidence, then route it to the responsible teams for review.
- Vendor details
- Evidence
- Review
03Phase
Generate
Create the right documents. Use approved templates and agreed data to prepare purchase orders, supplier agreements and related procurement documents.
- Templates
- Source data
- Document set
04Phase
Approve & sign
Apply the buying controls. Route value, exception, finance and legal decisions before releasing the approved version for execution.
- Approval rules
- Exceptions
- Signing
05Phase
Record & renew
Keep the next action visible. Retain the record, return agreed status or metadata where configured, and surface renewal or amendment decisions.
- Repository
- Configured handoff
- Reminders
One product · Two operating contexts
Supplier control for schools and enterprise.
Standardise buying across campus, group finance and governance.
Run supplier onboarding, purchase orders, agreements and renewals around the finance and school systems you already trust.
- Campus services and facilities
- Technology and learning suppliers
- Transport, catering and operations
- School, group and board approvals
Give procurement, finance, legal and the business one supplier path.
Coordinate vendor intake, buying controls, documents, execution and renewal, with ERP status or records returned where configured.
- Multi-team supplier intake
- Value and exception approvals
- Contract and PO records
- Configured ERP handoffs
Fit Procurement into your stack
Keep your systems. Control what happens between them.
Use agreed information from the systems that own it, run the supplier workflow in Zegal Procurement and return the status, record or next action defined for your implementation.
Explore integrationsERPFinancePurchasingSpreadsheets
Agreed data & events↓
Supplier workflow layerZegal Procurement
Request · onboard · approve · execute · renew
Configured records & status↓
Supplier recordPO / contractRenewal action
The procurement record
Keep every document attached to the buying decision.
Build the configured document set around the supplier, request and controls—instead of treating each file as a separate process.
Vendor agreements
Standard terms and supplier-specific agreements
Purchase orders
Generated from approved buying information
Service-level agreements
Service expectations attached to the supplier record
Non-disclosure agreements
Confidentiality before sensitive information is shared
Renewals & amendments
Controlled changes to an active supplier relationship
Declarations & evidence
The forms and documents your review process requires
Choose by operating job
One foundation. Clear product boundaries.
Zegal Procurement
Control vendor intake, procurement documents, approvals, execution and renewal for schools and enterprises.
Current productZegal CLM
Govern the wider enterprise contract portfolio across legal, sales, procurement, HR and operations.
Explore Zegal CLM ↗School workflowsZegal Core
Run broader institution-specific work around the SIS, HR, finance and document systems a school uses.
Explore Zegal Core ↗Focused executionZegalSign
Route ready agreements through signing, track completion and retain the executed record and activity trail.
Explore ZegalSign ↗Evaluate the workflow
Start with one supplier process you actually run.
Bring the request, vendor information, controls, documents, systems and renewal path. That is the right unit for evaluating Zegal Procurement.
Review Zegal trust informationIs Zegal Procurement for schools and enterprises?
Yes. It is the shared supplier-workflow product. Schools can use it across campus, group finance, operations and governance teams; enterprises can use it across procurement, finance, legal and business owners. The rules, systems and document set are configured for each implementation.
Does it replace our ERP or procurement suite?
No. Zegal Procurement runs the document-heavy, cross-team workflow around the systems that remain authoritative. The precise data inputs, status updates, records and ownership are agreed during implementation.
Who reviews vendor evidence?
Zegal can collect required vendor information and documents, route them to responsible reviewers and preserve the resulting record. Your organisation defines the evidence, checks, decision owners and approval rules that apply.
How is Procurement different from CLM and Core?
Zegal Procurement is purpose-built around suppliers and buying. Zegal CLM governs the wider enterprise contract portfolio, while Zegal Core runs broader institution-specific school workflows. ZegalSign provides the focused execution layer used when agreements need signing.
Clear scope
Zegal Procurement governs supplier and buying workflows for schools and enterprises. System connections, document checks, approval rules and write-back are implementation-specific. It does not replace your ERP, procurement suite, accounts-payable or payment systems.
Bring us one supplier process that relies on chasing.
We'll map the request, vendor information, controls, documents, approvals, systems and renewal path—and show you where Zegal Procurement fits.