Promotion Letter

Policy on Use of Copyrighted Material

Paternity Leave Notification

Maternity Leave Notification

Grievance Procedure

Grievance Appeals Form

Grievance Resolution (or Settlement) Letter

General Appeals Form

Equal Opportunities and Anti-harassment Policy

Employee Handbook

Complaint Form

Change of Employment Terms Letter

A template letter to notify a member of your team that there is change to their original employment contract. Usually reserved for pretty major changes.

Anti-corruption Policy

Anti-bullying Policy

A concise and clear approach to preventing bullying in the workplace.

Assignment of Rights in Software

VAR Reseller Agreement

Software Licence Agreement

Software Development Agreement

SAFE Pro Rata Rights Agreement

Project Collaboration Agreement

Option Certificate

Declaration of Trust

Letter for Grant of Option

Franchise Agreement

Employment Contract (Senior Executive)

Copyright Licence Agreement (Artistic Work)

Convertible Note Instrument

Assignment of Intellectual Property Rights

Share Power

Notice of General Meeting

Notice of Board Meeting

Manufacturing Agreement

SaaS Agreement

Bring Your Own Device Policy

Business Referral Agreement

Commercial Lease / Tenancy Agreement

Commercial Loan Agreement

Company Secretary's Letter of Resignation

Consignment Agreement

This contract covers an arrangement where the owner or manufacturer ships goods to another business to sell them but remains the owner and doesn’t get paid until a customer buys.

Contract Notes

Convertible Note Certificate

Convertible Note Subscription Agreement

Copyright Assignment (Literary Works)

Copyright Assignment (Photographs)

Copyright Licence (Movies)

Data Protection Policy

Deed of Adherence

Director’s Letter of Resignation

Director's Service Agreement

Directors' Resolution for Bank Account Opening

Directors' Resolution to Appoint Director(s) and/or Acknowledge Resignation of Director(s)

Directors' Resolution to Appoint First Auditors

Directors' Resolution to Change Financial Year End

Directors' Resolution to Issue Shares

Disciplinary Policy and Procedure

Distribution Agreement

Email Footer and Disclaimer

Event Service Agreement

Event Sponsorship Agreement

Final Payment Reminder Letter

First Payment Reminder Letter

Flexible Working Policy

FAST Agreement

Health and Safety Policy

Instrument of Transfer

Intragroup Loan Agreement

Introduction Agreement

Invoice

Letter Accepting Payments in Instalments

Letter Ending a Contract

Memorandum of Understanding

Letter Offering Internship

Director's/Shareholder's Loan Agreement

Model Release

Non-executive Director's Letter of Appointment

Notice of Termination by Employer

Option Agreement

Pre-release Software Terms of Use

Promissory Note

Proxy Notice

Purchase Order

Sale of Goods Agreement

Second Payment Reminder Letter

Share Certificate

Share Option Plan

Share Purchase Agreement

Share Subscription Letter

Shareholders’ Resolution in Lieu of an Annual General Meeting (AGM)

Shareholders' Resolution to Alter Articles of Association

Shareholders' Resolution to Alter Constitution

Shareholders' Resolution to Change Company Name

Shareholders' Resolution to Remove Need for an Annual General Meeting (AGM)

Social Media Policy

Subcontracting Agreement

Terms and Conditions for Online Sale of Products

Trade Mark Assignment

Trade Mark Licence Agreement

Website Advertising Agreement

Website Design and Development Agreement

Website Payment Terms

Mobile App Terms of Use

Shareholders' Resolution to Appoint or Change Company Auditors Due to Resignation

Flexible Working Request

Terms and Conditions for Online Marketplace

Employee Privacy Notice

Information Audit Form

Preference Shares Investment Term Sheet

Preference Shares Investment Agreement

Statement of Terms of Employment

Supply of Services Contract

Sale of Goods Contract

Ordinary Shares Investment Term Sheet

Ordinary Shares Investment Agreement

Data Processing Addendum

Security Audit Form

White Label Solution Agreement

Convertible Note Subscription Letter

Acceptable Use Policy

An Acceptable Use Policy sets out the different ways that a user can and cannot use a website or service.

Nominee Shareholder - Declaration of Trust

A Nominee Shareholder – Declaration of Trust is an instrument by which a shareholder declares that he/it is holding the share on behalf of another person/entity.

A Nominee Shareholder – Declaration of Trust is executed as a deed by the shareholder under whose name the shares are registered, who is referred to as the “nominee”. The person/entity on behalf of whom the shares are held is referred to as the “beneficial owner”.

Under a Nominee Shareholder – Declaration of Trust, the nominee shareholder promises to act as directed by the beneficial owner, e.g. to transfer the relevant shares to a person/entity as directed by the beneficial owner.

Notice of Meeting of Directors

A Notice of Meeting of Directors is a notice given to the board of directors of a company to inform them of a meeting.

This notice includes the time, date and address of the meeting and the confirmation of attendance to be sent by the director by a specific date.

Notices of board meetings must be sent to each director in advance. This is to ensure that directors’ decisions are made in good faith.

Notice of Overdue Payment

As an SME/Startup, you may face late or no payments from your customers. This letter is to notify your customer that their account is overdue.

Notice of Payment 60 Days Overdue

A Notice of Payment 60 Days Overdue is a letter to further notify a customer that their account is now 60 days overdue.

Notice of Special Meeting of Directors

Notice of Special Meeting of Shareholders

Option Exercise Notice

Personal Data Third Party Processing Form

Personal Data Third Party Processing Form helps you document the third-party providers your business works with, and how personal data is shared with them.

Redundancy Notice

A Redundancy Notice, also known as a Retrenchment Notice, is issued to let go of an employee whose role is no longer necessary.

Data Erasure Request Notification to Third Party

A Data Erasure Request Notification to Third Party informs a third party, to whom you have provided personal information of a data subject, that the data subject has made a data erasure request.

Data subjects have a right to erasure under the GDPR to have their personal data deleted, subject to certain circumstances. If a data subject seeks to exercise their right to erasure, and you have previously provided the personal information of this individual to third parties (e.g. for payroll management), you have an obligation under the GDPR to inform these third parties of the data erasure request, and to ask them to erase the personal data of that data subject.

Resignation Letter

A Resignation Letter is used by an employee informing their employer of their intention to resign from their position of employment.

Shareholders' Resolution to Adopt Share Option Plan

A Shareholders’ Resolution to Adopt Share Option Plan is a resolution to be passed by the shareholders of a company to approve the adoption of an employee share option plan.

Shareholders' Resolution to Issue Convertible Notes

A Shareholders’ Resolution to Issue Convertible Notes is a resolution to be passed by the shareholders of a company to approve the issue of convertible notes.

Standard Contractual Clauses

The Standard Contractual Clauses, published by the European Commission under decision 2010/87/EU, set out provisions regarding restricted transfers of personal data.

Terms of Reference for Audit Committee

A document that helps a company improve its corporate governance by establishing an audit committee.

Terms of Reference for Nomination Committee

A document that helps a company improve its corporate governance by establishing a nomination committee.

Terms of Reference for Remuneration Committee

A document that helps a company improve its corporate governance by establishing a remuneration committee.

Welcome Letter to New Employee on First Day

A Welcome Letter to New Employee on First Day is a letter from an employer/human resources department to a new employee who is joining the company.

Website Privacy Policy

A Website Privacy Policy is a statement that is placed on a website specifying how a business collects, uses, and manages a user’s personal data.

Terms and Conditions for Online Sale of Goods

A Terms and Conditions for Online Sale of Goods sets out the relationship between an online seller and a buyer and ensures the buyer agrees to the terms when purchasing from a website.

Termination Letter (Poor performance)

A Termination Letter (Poor performance) is a letter terminating an employee’s employment on the basis of their poor performance.

Termination Letter (Payment in lieu)

A Termination Letter (On notice or payment in lieu) is issued to terminate the services of an employee, foregoing their notice period by paying salary in lieu of notice.

Termination Letter (Notice period)

A Termination Letter is issued to terminate the services of an employee in writing.

Standard Terms of Use and Warrant to Act

This is a Standard Terms of Use and Warrant to Act for ECYT Law.

Shareholders' Resolution to Appoint Directors

A Shareholders’ Resolution to Appoint Directors is a resolution passed by the shareholders of a company to appoint new directors.

Settlement Offer on Disputed Amount

The Settlement Offer on Disputed Amount is a letter that acknowledges a compromise to end a dispute through issuing a settlement offer.

Resignation Letter (Shorter Version)

A Resignation Letter (Shorter Version) is a short letter formally informing an employer that an employee is leaving employment with the company.

Resignation Letter (Detailed)

A Resignation Letter is used by an employee informing their employer of their intention to resign from their position of employment.

Resignation Letter (Better Opportunity)

This is a resignation letter from an employee to their employer, citing better opportunities elsewhere.

Resignation Letter (4 Weeks' Notice)

This is a resignation letter from an employee to their employer, giving 4 weeks’ notice.

Resignation Letter (2 Weeks' Notice)

This is a resignation letter from an employee to their employer, giving two weeks notice.

Rejection Letter (Internal Employee)

A Rejection Letter (Internal Employee) is a rejection letter to an internal employee who applied for another role within the company.

Recommendation Letter

A Recommendation Letter is a document, usually written by an employee’s supervisor, designed to enhance the merits of a prospective job candidate applying for another company.

Promotion Announcement

A Promotion Announcement is used to inform a group or team about the promotion of an employee of the company.

Post-interview Letter (Negative Response)

This is a letter to an interviewee informing them that they did not receive the job.

Post-interview Letter (Negative due to choice of field)

This is a post interview letter sent to an interviewee, informing them that they won’t be hired due to no positions available in their preferred field of work.

Directors' Resolution to Approve Financial Statements

A Directors’ Resolution to Approve Financial Statements is a resolution required to be passed by the directors of a company to approve the audited financial statements and the directors’ statement for a particular financial year before these statements are laid before the shareholders of the company.

The directors’ resolution can be passed at a directors’ board meeting, in which case the directors must set up a meeting to resolve this decision. Alternatively, the directors’ resolution can be passed by way of a written resolution.

If you choose to have a meeting of the board of directors to pass this resolution, it is necessary to record the minutes of this meeting. You will therefore need a Board Minutes to Approve Financial Statements. Alternatively, the board resolution can be passed by way of a written resolution using a Board Resolution to Approve Financial Statements.

Letter to Amend Employment Contract

Letter to Amend Employment Contract is a letter to notify employees about a change in their Employment Contracts to comply with new privacy laws.

Directors' Resolution to Issue Convertible Notes (Initial Round)

A Directors’ Resolution to Issue Convertible Notes is a resolution to be passed by the directors of a company to approve the issue of convertible notes. This document is for the initial round of convertible notes issued by a company, and may be used if your company has not issued convertible notes before, and does not have a Convertible Note Instrument in place.

Deed of Novation

A Deed of Novation is a document for one party to transfer all its rights and obligations in an existing contract to another party.

For a Deed of Novation to be effective, all parties to the original contract plus the new party stepping into the contract will need to sign this document.

Letter of Demand Reminder

A Letter of Demand is useful for following up after an invoice and payment terms have been sent and the debt remains outstanding. This is a structured credit control process in the collection of debt, saving time spent on collections and maximising its effectiveness.

A Letter of Demand also helps to retain customer goodwill while encouraging prompt payment in order to maintain cash flow.

Directors' Resolution to Adopt Share Option Plan

A Directors’ Resolution to Adopt Share Option Plan is a resolution to be passed by the directors of a company to approve the adoption of an employee share option plan.

Data Erasure Request Response Letter

A Data Erasure Request Response Letter allows personnel responsible for data privacy to respond to a request for deletion made under the GDPR.

Data subjects have a right to erasure under the GDPR to have their personal data deleted, subject to certain circumstances. If you have legitimate reasons for continuing to retain or process part of the personal data the data subject has requested to be erased, you are obliged to inform the data subject of your decision not to erase part of their data, and your justifications for doing so.

Data Erasure Request Form

A Data Erasure Request Form can be used to make a request for deletion under the GDPR. A request for erasure can be made by the data subject themselves, or by a third party on behalf of the data subject. If you are making a request on behalf of a data subject, you need to have proof of both your own and the data subject’s identities, as well as written authorisation from the data subject to make the request on their behalf.

Data subjects can exercise their right to erasure when:
-The personal data is no longer necessary for the purposes for which it was originally collected or processed;
-The data subject’s consent is relied on to collect the data, and the data subject withdraws that consent;
-The data subject objects to processing that is based on legitimate interest, and the data controller has no overriding legitimate interest or other legal basis to collect the data;
-The data subject believes that the personal data was unlawfully processed or collected;
-The data must be erased to comply with a legal obligation; or
-The data was processed in relation to the offer of information society services to a child.

A data controller may refuse to comply with a request for erasure if their processing of the data is:
-Protected by the right to freedom of expression;
-Necessary to comply with a legal obligation for the performance of a public interest task or exercise of official authority;
-For health purposes in the public interest;
-For archiving purposes in the public interest, scientific or historical research, or statistical purposes; or
-Necessary to exercise or defend legal claims.

A data controller may also refuse to comply with a request for erasure if it is manifestly unfounded or excessive, taking into consideration whether the request is repetitive in nature.

To prevent fraudulent requests from people impersonating others, data controllers must be satisfied of the applicant’s identity before processing requests for erasure. This document requires applicants to provide identification documents that prove their identity. A passport or other government-issued ID is not required. Applicants are also asked to obscure parts of the document (e.g. ID number) that are not relevant to their request, as long as the remaining information identifies the data subject making the request, and shows the validity of the document itself. Applicants may also obscure any photograph in the identification document, unless they are asking for removal of photographs. Data controllers should use this information solely to help assess and document the authenticity of data erasure requests.

Under the GDPR, data controllers are obliged to respond to requests for erasure within 30 days.

Shareholders' Resolution to Issue Shares

A Shareholders’ Resolution to Issue Shares is a resolution to be passed by the shareholders of a company to approve the allotment and issue of new shares.

Personal Information Collection Statement (Upon Offer)

This document informs a job candidate how his/her personal data will be used, why you collect them and what happens to his/her employment offer if certain data is not provided.

Personal Information Collection Statement (Recruitment)

This document informs a job candidate how his/her personal data will be used, why you collect them and what happens to his/her application if certain data is not provided.

Personal Information Collection Statement (Commencement of Employment)

This document informs an employee how his/her personal data will be used, why you collect them and the consequences if certain data is not provided.

Offer of Employment Letter (Non-binding)

An Offer of Employment Letter is an employment agreement between an employer and an employee. The non-binding version of this document is not in itself a legally enforceable employment agreement, and is usually used together with an Employment Contract for a senior employee.

Offer of Employment Letter (Binding)

An Offer of Employment Letter is an employment agreement between an employer and an employee. The binding version of this document is a formal agreement and can be the only employment agreement entered into between the parties.

Mutual Termination of Contract Letter

A Mutual Termination of Contract Letter is an acknowledgment of a contract between two parties that has been mutually terminated.

Moral Rights Consent

A Moral Rights Consent form is to be completed by a founder who is transferring his or her intellectual property rights to a company, as part of the Intellectual Property Rights Assignment.

Letter to Website Designer for Quotation

This is a letter to a Website Designer asking for a quotation for their services.

Letter of Quotation from Website Designer to Client

This a letter from a Website Designer to a client in response to the client’s quotation letter.

Letter of Demand (Second reminder)

A Letter of Demand (Second reminder) is a follow-up reminder, after issuing an initial reminder letter, to a client or customer to repay an outstanding debt.

Letter of Demand (Friendly reminder)

A Letter of Demand (Friendly reminder) is a short, friendly reminder to repay an outstanding debt from a client or customer.

Letter of Demand (Final reminder)

A Letter of Demand (Final reminder) is a final letter, after previously issuing reminder letters, to demand that a client or customer repay an outstanding debt.

Startup Health Check

Take this 5 minute quiz to check your startup’s blood pressure!

Leave of Absence (Medical Reasons)

A Leave of Absence (Medical Reasons) is used by an employee when he or she needs to take medical leave from work.

Job Application Response Letter (No Opening)

This is a letter to a job applicant, in response to their job application, informing them that there are no current openings in the company.

Introduction of a New Employee - Replacement of Sales Representative

This document provides an opportunity for a company to inform current employees about new additions to the company and his/her skills and experiences.

Interview Appointment Letter

An Interview Appointment Letter is a letter that informs a job applicant that he or she has been selected for an interview.

Harassment and Bullying Policy

All employees have a right to work in a workplace free from discrimination and harassment. As an employer, you have a responsibility to ensure that these rights are met. A Harassment and Bullying Policy is a policy to be adopted by a company for the purpose of notifying employees of their rights.

Grievance Policy and Procedure

A Grievance Policy and Procedure is a document that forms part of a business’s HR and employment policies. It sets out the procedures employees of your business should follow if they have a grievance at work.

Grant of Request for Extension of Time

A Grant of Request for Extension of Time letter is made between a creditor and a debtor granting the debtor’s request to extend the payment time of an outstanding invoice.

Freelance Agreement (Pro-Freelancer)

A Freelance Agreement is a short-form contract between a freelancer and a client for the provision of services.

Freelance Agreement (Pro-Client)

A Freelance Agreement is a short-form contract between a freelancer and a client for the provision of services.

Hong Kong Employment Contract

An Employment Contract is a contract by which a company hires an employee.

Singapore Employment Contract

An Employment Contract is a contract by which a company hires an employee.

Employment Contract (Part-time)

An Employment Contract is a contract by which a company hires an employee.

Employment Contract (Full-time)

An Employment Contract is a contract by which a company hires an employee.

Australia Employment Contract

A short and simple employment contract for general hiring of full time staff in Australia.

Employee Share Option Plan

This Employee Share Option Plan is a plan that sets out the rules under which share options of a company are given to its employees.

Data Protection Policy (for Employees)

A Data Protection Policy is a document that states how your business will deal with the personal information it collects from employees. It covers how personal information is collected, what the personal information is used for, and how the personal information is stored and managed.

Consent to Using Content Letter

This is a letter from a content owner granting a requesting party consent to using their content on the party’s website.

Annual Leave Request Letter

This is a letter from an employee to the company requesting for annual leave.

Agreement on Repayment Schedule

An Agreement on Repayment Schedule is a letter from one company acknowledging that another company or individual owes a certain amount of money and sets forth the dates and terms of repayment, typically in the form of a loan agreement between a borrower and lender that details a loan repayment schedule.

Acknowledgment of Application Letter (Position filled)

An Acknowledgment of Application (Position filled) is a letter sent to applicants to let them know that their job application was received and processed, but the position has been filled by someone else.

Acknowledgment of Application Letter

An Acknowledgment of Application is a letter to applicants from a company to acknowledge their job application.

Acknowledgment of Application (Position filled)

An Acknowledgment of Application (Position filled) is a letter sent to applicants to let them know that their job application was received and processed, but the position has been filled by someone else.

Acceptance of Resignation Letter

It’s good practice to acknowledge an employee’s resignation in writing and to be sure everyone is clear on the end date. This letter just does that.

Job Offer Letter

If you want to get an offer out to a candidate fast but haven’t got sufficient details for the employment contract, this letter is a great way of summarising the offer and lets you back out later if need be.

Letter Giving Notice of Dishonour of a Cheque

This is a letter giving notice to an individual or a company that their cheque has been dishonoured.

Letter to Creditor Negotiating for Reduction of Amount Outstanding

This is a letter to your creditor requesting to negotiate for a reduction of an outstanding amount.

Letter to Customer Agreeing Credit Terms

As an SME or a Startup you might get requests from your customers to have credit terms with your business. They may be eligible to get credit terms. This letter is to be used when you need to inform a customer that he or she has qualified for the credit terms. It is always important to be clear and concise in the letter and have a clear agreement on payment terms.

Letter to Customer Rejecting Credit Terms

As an SME or a Startup you might get requests from your customers to have credit terms with your business. Not all are eligible to get credit terms. This is letter is to be used when you need to inform a customer that he or she has not qualified for the credit terms.

This is a delicate matter and must be handled in a graceful way. The declining letter should ideally include an open door for future applications from the same person or business.

Apology for Late Payment Letter

As an SME or Startup, you might forget to make payments on time. You can use this letter to apologise for the delay of that payment.

The letter includes the amount owed and when you will send the payment.

Cease and Desist Notice

A Cease and Desist Notice is a letter asking the recipient to refrain from doing certain acts that violate the rights of your company.

The letter serves to protect the rights of your company that has been acquired to the exclusion of any other person. The letter’s recipient has to cease and desist or refrain from doing an act that has been complained of in the letter.

This is also called Notice for Infringement of Rights.

Contract Addendum

Freelance Agreement

A Freelance Agreement is a short-form contract between a freelancer and a client for the provision of services.

A Freelance Agreement sets out simple terms governing the services to be provided, the contract period, the service charges, the payment terms and which party will own intellectual property rights in the works created.

A Freelance Agreement is meant for simple, straightforward transactions. For more detailed and elaborate terms, use a Consultancy Agreement.

Letter to Instruct Lawyers/Solicitors for Outstanding Invoices

This is a letter to your lawyer or solicitor requesting assistance in retrieving an outstanding invoice.

Letter to Supplier Requesting Credit Terms

You might need to request your supplier for credit terms. This is a simple letter issued by a business to request credit terms from a supplier. It is a letter of first contact and as such does not include details of the credit request.

The letter is straightforward and covers the opening introduction, making a request to meet and discuss future credit terms together.

Letter to an Employee Informing of an Increase in Pay

This is a letter from you, the employer, to your employee informing them of an increase in their pay.

Directors' Resolution to Issue Convertible Notes (Subsequent Rounds)

A Directors’ Resolution to Issue Convertible Notes is a resolution to be passed by the directors of a company to approve the allotment and issue of convertible notes.

Simple Agreement for Future Equity (SAFE)

A Simple Agreement for Future Equity (SAFE) is a contract by which an investor makes a cash investment into a company in return for the rights to subscribe for new shares in future.

Data Access Request Form

The General Data Protection Regulation (“GDPR”) is a new Privacy law in the European Union (“EU”), which came into force on 25 May 2018. The GDPR regulates the protection of personal data, which includes any information that can be used to identify a person, such as a name, identification number, location data, or online identifier, and a wide range of other types of information.

The GDPR applies to all business in the EU, including the UK. However, if you are a business outside the EU that collects personal data from individuals in the EU, and you make decisions about how and why the personal data is used, you will be considered a “controller” under the GDPR, and be subject to its rules regarding the data of those individuals. If you process personal data of individuals in the EU on behalf of a controller, you will be considered a “processor”, and will also need to comply with the GDPR.

Data Access Request Response Letter

The General Data Protection Regulation (“GDPR”) is a new Privacy law in the European Union (“EU”), which came into force on 25 May 2018. The GDPR regulates the protection of personal data, which includes any information that can be used to identify a person, such as a name, identification number, location data, or online identifier, and a wide range of other types of information.

The GDPR applies to all business in the EU, including the UK. However, if you are a business outside the EU that collects personal data from individuals in the EU, and you make decisions about how and why the personal data is used, you will be considered a “controller” under the GDPR, and be subject to its rules regarding the data of those individuals. If you process personal data of individuals in the EU on behalf of a controller, you will be considered a “processor”, and will also need to comply with the GDPR.

Acceptance of Offer

The Acceptance of Offer letter, also known as a Form of Transfer Notice, is a letter agreeing with the terms of Employee Share Option Plan and the Letter for Grant of Option.

This acceptance can be made by the individual optionholder or by a nominated company.

Director's Appointment Letter

This letter is to be used to appoint a director to the board. A person cannot be appointed a director of a company if they are under 18 years of age or if they have previously been disqualified from doing so by the Australian Securities and Investments Commission (ASIC).

The person acting as a director agrees to undertake their duties including:

acting with care and diligence;
acting in good faith;
not improperly using their position for personal gain;
not improperly using the information for personal gain,
among other things.

After the appointment of a director, the director needs to submit his Consent to Act as a Director.

A Consent to Act as a Director is a written consent that should be given by any person who intends to act as a director of a company. Directors have numerous duties that they have to perform in accordance with the Corporations Act 2001 (Cth), and these are strictly enforced. Due to this, a Director must provide their consent to act in that role in writing. If this consent is not provided, the appointment of the director will be taken to be void. This consent must be provided to ASIC within 28 days of a director’s appointment.

Itemised Pay Slip

An Itemised Pay Slip issued by an employer to an employee.

Offer Letter

This is an Offer Letter for iKas International.

Web Content Consent Letter

If you have received a request to reproduce your content on someone else’s website, this letter formally gives consent and approves them doing it.

Web Acceptable Use Policy

This policy works together with a Website Terms of Use. It is desiged to give an extra degree of protection around misuse of interactive web features, such as web apps, APIs and anywhere else that an end-user could potentially behave malicously.

ESOP - Employee Acceptance Letter

The letter an employee sends to the company’s board accepting participation in the company’s ESOP. It’s sometimes referred to as the Form of Transfer Notice or the Acceptance of Offer.

Job Applicant Rejection Letter - Position Filled

Use this short letter to thank a job applicant for their interest but the position has been filled already.

Job Applicant Acknowledgement Letter

Short holding letter to acknowledge receipt of a job applicant’s resume.

Rejection Letter - Position Filled

Use this short letter to thank a job applicant for their interest but the position has been filled already.

Debt Repayment Schedule

A very short form debt repayment schedule indicating how much and when a debt will be settled.

Holiday Request Form

Super short and quick holiday request letter

Late Payment Apology Letter

This letter is used to acknowledge a late payment or debt and to confirm that payment will be made imminently.

Founder's IP Assignment

This agreement makes sure that all the valuable intellectual property a founder creates for the company is owned by the company. It can also be used for anyone else who creates IP and hasn’t got an employment agreement, for example advisors or consultants.

Software Rights Assignment

Use this if you are selling the source code of software you have built or otherwise own, or if you’re transferring software to another company in your group as part of a restructuring. If you’re licensing the software use the Software License Agreement instead.

BYOD Policy

If your team are using their own smartphones and laptops to access company data, it’s best practice to have a company-wide Bring Your Own Device Policy (BYOD Policy) to clearly set dos and don’ts.

Cease and Desist Letter

The letter to send if you think that someone or some business is infringing your rights.

Loan Agreement

Use this interest bearing loan agreement if you are lending or borrowing money on commercial terms.

Company Secretary Resignation Letter

It’s important to get this in writing and keep it as a formal record

Grievance Complaint Form

This form should be used if one of your team is making a formal complaint under the company’s grievance procedure.

Director Resignation Letter

Formally notifies the Company that you or a director intends to resign

Director's Service Contract

This contract is the directors’ equivalent of an employment contract.

Director/Shareholder Loan

It’s common for directors and shareholders to put money ‘into’ the business. If this money is being treated as a loan, use this template.

Open a Company Bank Account

Directors’ resolution to open a company bank account

Approve the Company's Share Option Plan

Directors’ resolution to approve implementing an ESOP (Employee Share Option Plan).

Appoint or Remove Directors

Directors’ resolution for adding directors to your board or documenting a director’s resignation.

Appoint Company Auditors

Directors’resolution approving hire of the company’s auditors

Approve Company's Financial Statements

Directors’ resolution that is given alongside the annual financial numbers, acknowledging they have been read and approved.

Change the Company's Financial Year End

Directors’resolution to change the last day of the year on which the Company’s annual numbers are calculated.

Approve Fundraising with Convertible Notes

Directors’ resolution to approve the paperwork involved in raising money using Convertible Notes

Approve Additional Fundraising with Convertible Notes

Directors’ resolution approving further fundraising using Convertible Notes

Issue New Shares

Directors’ resolution to issue new shares and allot them to the relevant shareholders

GDPR Compliance Checklist

Storing personal data is increasingly regulated. This checklist is a good way to audit the ways in which you are collecting data, and how you’re complying with the law.

Memorandum of Understanding (Letter of Intent)

A Memorandum of Understanding, also known as a Letter of Intent, is a non-binding document that summarises the results of negotiations between two parties in order to facilitate the future formation of a contract.

Notice of Directors' Meeting

For important board meetings, its important to ensure ALL directors get adequate notice of the meeting!

Notice of a Special Meeting of the Directors

Give notice of the meeting to ALL directors in this form if the meeting is being convened to discuss sensitive or highly important company matters.

Referral Agreement

A Business Referral Agreement is a contract that outlines how a business that refers work to another business or individual will be paid.